PLANNER SCHEDULER

The City of Tucson Parks and Recreation Department is seeking a motivated and detail-orientated individual to join our Parks Maintenance Team as a

PLANNER SCHEDULER

This position is responsible for the oversight and routinely reviewing the accuracy of the information staff enters in Categraph and assist the department in managing their assets and labor expenses.

 * * * THIS POSITION IS ONLY OPEN TO CURRENT CITY OF TUCSON PERMANENT AND PROBATIONARY EMPLOYEES * * *

To remain eligible, you must maintain your permanent or probationary Civil Service employment status through the actual date of transfer. If you are not a current permanent or probationary Civil Service employee at the date of transfer, you will not be eligible for this position. Non-permanent or appointed employees are not eligible.

The Eligibility List may be used by any City department with an approved vacancy to fill in the next 6 months. Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authorities. Examination results and current status will be communicated by email.

The Planner Scheduler will ensure that Cartegraph is utilized as a multi-facet asset management system, for Parks and Recreation to track life cycles, warranties, and replacement costs, in conjunction with initiating equipment returns, renewal of contracts and other actions as needed.

Administers work orders and requests for service by receiving orders and requests; prioritizing work according to urgency and resource requirements and completing appropriate order and request documentation.

Oversees job requests by reviewing and analyzing job requests; researching past requests; investigating and viewing work sites; developing cost estimates and identifying staffing requirements.

Coordinates work activities by scheduling appropriate approvals and necessary permits; coordinating with internal departments and external entities and vendors and dispatching work and assignments to Utility Technician supervisors.

Monitors and sustains work progress by tracking work flow and crew progress; verifying availability of parts and equipment; ensuring mandated inspections are scheduled and completed and rescheduling work and related activities due to down-time, emergencies and other unforeseen circumstances.

Maintains records and files for reporting and analysis by preserving records and databases of work scheduled and completed; following-up to verify completion of work and related activities and analyzing actual costs for staff and equipment for use in future planning efforts.

May provide training services by developing and presenting training on job-related activities including, but not limited to, equipment safety, technical issues and other systems.

Establishes short range and long range plans by analyzing resources and backlog and balancing these two concerns to ensure delivery of Tucson Water services.

Determines resource requirements by establishing the required crew size and resources necessary for the completion of the task, estimating and/or applying available benchmarks and determining the need for extra travel or preparation for completion of the task.

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 3 years planning and scheduling work processes, using enterprise asset management (EAM) systems or associate software computer systems.

In addition to the minimum qualifications above, the ideal candidate will also possess the following:

Experience working with Cartegraph Operations Management System

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board interview.

• Oral Board Interviews will be held: the week of August 16, 2021

Upon completion of all examination processes, the highest scoring applicants will be placed on an Eligibility List.  An applicant's ranking on the list will be based on their final score which will be calculated as:

• 15% of your rating for education and work experience
• 85% of your oral board interview

Selection Interviews may be conducted post Civil Service Eligibility List by the hiring manager.

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact Sandra Fata at ParksHR@tucsonaz.gov at least 48 hours prior to the evaluation.

The list may be used by any City department with an approved vacancy to fill in the next 6 months. Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authorities. Examination results and current status will be communicated by email.

You are encouraged to print this bulletin because it contains important dates and information that will not be available online once this position closes.

Additionally, communication during this process will be sent via email to the email address on file, so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly; this may include your junk box/spam filter.  Failure to respond or follow instructions may result in disqualification. All inquiries should be directed to the individuals listed below.  

ParksHR@tucsonaz.gov

None

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.