PROCUREMENT MANAGER

Recruitment #2104-0986-001

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Introduction


The Procurement Division of the City of Tucson’s Business Services Department is seeking a motivated individual to join its contracting team as a Procurement Manager! As a member of this critical team, you will be one of twenty people who are responsible for buying all the goods, services, and construction that all City departments purchase. Contracts range from bicycles, to helicopters, to playground equipment, to veterinary services, to health benefits, to financial services, to road construction, and every other good or service that is needed to make the City run smoothly. The Procurement Division is committed to the principles of open, fair, and equitable competition, and to ensuring that our community receives the best value for the tax dollars that we spend.

The contracting team consists of professional contracting staff at 4 levels. The City is recruiting for a Procurement Manager at this time. All positions are described below:

• The Procurement Manager position is a supervisory position that is primarily responsible for overseeing a staff of Principal Contract Officers, Senior Contract Officers, and Contract Officers. Procurement Managers are secondarily responsible for a limited amount of contracting.

• The Principal Contract Officer position is a lead position (but non-supervisory) that is responsible for contracting for customer departments, as well as leading special projects for the Procurement Division.

• The Senior Contract Officer position is responsible for contracting for customer departments, as well as participating in special projects for the Procurement Division.

• The Contract Officer position is the entry level position and is responsible for contracting for customer departments. 

For 25 consecutive years, the Procurement team has received the Achievement of Excellence in Procurement Award and is one of only 5 Procurement agencies in the country to have received the award every year since its inception. This award recognizes organizational excellence in public procurement. It measures innovation, professionalism, e-procurement, productivity, and leadership.

We invite you to consider joining the City of Tucson’s Procurement Team!

General Description

Supervises personnel performing Procurement related functions and assists in the administration of the Shared Services Procurement Division of the Business Services Department.  Prepares, solicits, evaluates, negotiates and administers the most critical, complex, and/or high profile contracts. Develops, coordinates and implements procurement programs, policies, and training materials.    Provides procurement related and contract management guidance to City employees and to the vending community

Distinguishing Characteristics

This classification supervises at least two full-time employees. Manages employees in one location and/or in multiple procurement satellite offices.

This position reports directly to the Procurement Administrator.

Essential Functions

Coordinates and supervises a team of contracting professionals by assigning work tasks, providing directions and assistance, establishing priorities, training new employees on policies and procedures, and reviewing and editing work. Performs hiring activities, disciplinary actions, performance evaluations and coordinates human resources actions. Manage employees in one location or in multiple Procurement Satellite Offices.

Acts as a liaison with, and resource for, the City departments that are served by the Procurement Manager’s team of employees by: 
regularly communicating with the executive leadership, attending management meetings or other meetings where beneficial, providing training to the staff of those departments, assisting with contract management activities, vendor performance issues, dispute resolution, mediating and resolving contractual issues, etc., providing Procurement guidance, making decisions pertaining to the application of procurement laws, policies, procedures and practices, facilitating meetings and offering solutions to problems.

Assists with executing and sustaining the Business Services Department’s vision.

Evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance, Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.    

Contributes to the needs of the community and the City by implementing and causing others to implement the organization’s values and strategies by leading through example, competency, and accountabilities.

Maintains technical and professional knowledge through such means as attending seminars, reviewing professional publications, taking classes and webinars.

Developing and maintaining vendor and customer relationships. 

Procures the most critical, complex, and/or high profile solicitations and manages complex procurement projects by: 
Reviewing, editing and finalizing requirements for solicitations and service agreements;
Preparing, soliciting, evaluating and negotiating and awarding contracts; 
Conducting pre-solicitation conferences, facilitating and managing evaluation meetings, conducting consultant interviews, demonstrations, site visits and inspections; Conducting contract compliance activities including claims and dispute mitigation; Reviewing, analyzing and responding to protests.

Develops, coordinates and implements procurement programs and policies by researching governing laws, making recommendations, evaluating current policies and practices and facilitating focus groups, surveys and special projects.

Ensures maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity.

Completes special projects as assigned.

Performs other related duties as assigned or requested. Any one position may not include all of the duties listed. This job classification specification identifies the responsibilities and tasks typically associated with the performance of the position.

Minimum Qualifications

Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 5 years public contracting

Special Job Requirements

At least one of the following professional Procurement certifications;

Certified Purchasing Manager (CPM) from the Institute for Supply Management,
Certified Professional Public Buyer (CPPB) from the Universal Public Procurement,
Certification Council Certified Public Procurement Officer (CPPO) from the Universal Public Procurement Certification Council, 
NIGP Certified Procurement Professional (NIGP-CPP) from NIGP

Selection Plan

As part of the online application process all applicants are required to submit a resume under the "Resume" tab or email to Shelly.Urias@tucsonaz.gov. Please ensure your application contains the required resume prior to submission. Applications received without a resume will be considered incomplete.

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. 

The highest scoring applicants will then be invited to participate in the following assessments:·
  • Written Assignment will be sent to applicants and will be due prior to selecting a time slot for the virtual interview· 
  • Virtual Oral Board Interviews will be held May 27, 2021 
  • Presentation will be included as part of the virtual panel board interviews.
*It is important to note that the City of Tucson uses Microsoft Teams for its virtual interviews. 

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:

· 5% of your rating for education and work experience
· 20% for your written assignment
· 60% of your oral board interview
· 15% of your presentation

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process or email it to Shelly.urias@tucsonaz.gov. The DD 214 must be a copy that indicates characterization of service.

If you need an Americans with Disabilities Act-related accommodation during the testing process, please email Shelly Urias at shelly.urias@tucsonaz.gov at least 48 hours prior to the evaluation.

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.

Job Description Disclaimer

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.