PROJECT MANAGER

The City of Tucson is looking for an experienced Project Manager with demonstrated success in leading and managing multiple complex construction projects independently and with a significant degree of initiative.

The City is in the midst of implementing the Public Safety Improvements Plan as approved by voters in May 2017. This plan includes numerous construction and major renovation projects over the course of the next 5 to 6 years.

The Project Manager will work in the City Manager’s Office and collaborate with multiple City Departments as well as external stakeholders to plan and implement projects that meet the needs of the City’s Departments and also demonstrate the highest degree of fiscal accountability to the City of Tucson residents.

Manages complex projects and coordinates experts from different fields for the duration of each project. Prepares forecasts of needed funds, assists in developing and implementing project budgets, and monitors expenditures.

TYPICAL JOB DUTIES

• Manage the planning, scoping, design, acquisition, construction, and direction of assigned projects.
• Actively plan, prioritize, schedule and monitor all related work and deliverables. 
• Work closely with the City’s Business Services Department  - Shared Services Procurement Office to develop solicitations for design and construction services based on a variety of traditional and alternative project delivery methods (design-bid-build, construction manager at risk, design build, etc).  Serve as the lead evaluating member for related solicitations. 
• Develop, edit, read, understand, and correlate contract documents with the scope proposal to ensure the project is completed in accordance with the contract (design, specifications, budget and schedule).
• Exercise an understanding of principles and practices of architecture, design, and construction as they apply to municipal buildings.
• Holds primary financial responsibility for the project budget and will regularly review the project costs against the budget and accurately forecast project costs, change orders and billings to the conclusion of the project.
• Prepare clear, concise, and accurate documentation.
• Make sound independent decisions within established guidelines and evaluate alternatives and make sound recommendations to ensure best outcomes.
• Communicate clearly and effectively, orally and in writing and develop reports and presentations of complex, highly detailed project management data in a manner to communicate key information to various audiences.
• Use tact and diplomacy and work collaboratively with managers to resolve interdepartmental project scheduling issues and problems and establish and maintain effective working relationships with department managers, employees and others encountered in the course of work.
• Inspire a shared vision, but also be able to respectively push back and challenge colleagues to arrive at the best outcome.
• Prepare and provide regular updates to stakeholder groups and leadership teams as required.  Escalate immediate awareness on issues that have the potential to impact the budget, timeline or project deliverables.

Preferred Key ATTRIBUTES AND SKILLS

• Organized
• Takes initiative
• Detail and multi-task oriented
• Performs to meet schedules and deadlines
• Self-motivated and independent
• Excellent communication skills
• Demonstrated knowledge and experience with procurement contracting
• Able to plan and execute varying strategies
• Problem solver
• Maintains composure in times of high stress
• Excellent negotiation skills
• Strong leadership skills
• Ability to read and understand blueprints
• Ability to review and analyze cost reports

Occasionally directs helpers, assistants, seasonal employees, interns, volunteers or temporary employees and may temporarily act in a higher capacity.

Manages and directs complex projects by assigning work, forecasting timelines and project parameters, reviewing and approving plans and documents, devising solutions to problems, deploying resources, ensuring projects are completed effectively and efficiently within budget timeframes, studying and approving agreements, disbursing payments, conducting and attending meetings with associated parties.

Prepares forecasts of needed funds, assists in the development and implementation of budgets, monitors project budgets, authorizes expenditures and budget allocations, reviews budget documents and prepares reports and communications.

Collaborates with intra and inter-departmental personnel, develops project goals and objectives, evaluates project success and regulatory compliance, and makes presentations.

Performs administrative duties by preparing and reviewing reports and correspondence, performing safety audits and inspections, reviewing policies and procedures, providing advice, researching and analyzing information such as cost-benefit studies, developing and maintaining databases and responding to and forwarding inquiries.

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 3 years managing complex projects and coordinating experts from different fields

Valid and Unrestricted Class D - Driver's License

An equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of this position may be considered.

Bachelor's Degree (or higher) in Architecture and Design or closely related field

Project Management Professional Certification

Minimum of 5 years of prior experience managing vertical construction projects

Experience with

• Microsoft Office
• AutoCAD
• Microsoft Project
• Adobe Creative Suites

As part of the online application process all applicants are required to submit their  Resume.  Please ensure your application contains the required materials prior to submission. Applications received without a resume will be considered incomplete.

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an oral board interview

• Virtual Oral board interviews with presentation will take place on May 20, 2021

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

• 15% Education and Experience
• 15% Presentation
• 70% Oral board interview

Once a list is established a hiring interview will be conducted, candidates will prepare in advance a presentation for this hiring interview.

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must present your documentation at the time of your interview.  The DD 214 must be a copy that indicates characterization of service. 

If you are in need of Americans with Disabilities Act-related accommodation during the process, please email Erin Gallego at erin.gallego@tucsonaz.gov at least 48 hours prior to the evaluation.

None

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.