SENIOR ACCOUNT CLERK

The City of Tucson is seeking a motivated, dependable, and experienced professional to serve as a Senior Account Clerk with the Tucson Police Department's Counter Narcotics Alliance (C.N.A.) financial team.  This team serves with integrity & professionalism and strives for excellence in all we do.

The Senior Account Clerk:

• Maintains financial records and processes transaction documents.
• Performs one or more clerical accounting operations such as maintaining multiple account registers, ensuring transactions are accurate, consistent, and conform to procedures.
• Transcribes audio recordings to a document format.

This is a senior position. It differs from other positions in the classification series by performing tasks at a proficient, accomplished level and handling the more difficult, complex or irregular tasks. Individuals in senior positions typically assist in setting priorities for work and are asked upon occasion to use judgement to solve unusual problems.

Processes payroll by maintaining time sheets, verifying the accuracy of time sheets, checking documentation, entering information into computer, monitoring vacation and leave time, printing copies of related reports and submitting for approval, printing, sorting and distributing checks, processing online checks, posting taxes and deductions and forwarding monies to the appropriate parties, responding to inquiries, conducting research, and resolving problems.

Provides customer service by answering telephone inquiries and providing assistance or directing to the appropriate department, responding to correspondence, contacting vendors and other service providers, conducting research to respond to or resolve questions or problems, and acting as a liaison between internal and external customers.

Performs financial duties by tracking expenditures and account balances, preparing journal entries, reconciling multiple accounts, preparing and maintaining purchase and change orders, assisting with budget preparation, processing invoices for payment, receiving and processing payments, compiling data and preparing statistical reports, preparing travel orders, maintaining and calculating travel and mileage claims, maintaining petty cash, preparing requisitions and coordinating the process for requesting goods and services.

Performs related clerical duties by training personnel, ordering supplies and equipment, securing the delivery of supplies, logging inventory, preparing employment related paperwork, scheduling appointments and maintaining calendars, troubleshooting computer systems, handling delinquent accounts, performing data entry, maintaining files, records, and logs, running reports, and providing assistance as needed.

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: At least 1 year in accounting or bookkeeping and use of finance or accounting software

Experience using accounting software, such as Smartsheets

Proficiency in Microsoft Office Suite (Word, Excel)

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will be invited to participate in an oral board interview. 

• Virtual Oral Board Interviews will be held the week of March 22, 2021. 

*It is important to note that the City of Tucson uses Microsoft Teams for its virtual interviews. Please ensure that you have access to this software application.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

• 100% of your oral board interview   

 This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must present appropriate documentation at the time of the Oral Board Interviews by emailing them to Randall.Moehr@tucsonaz.gov  The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Randall.Moehr@tucsonaz.gov at least 48 hours prior to the evaluation.

 * * * THIS POSITION IS ONLY OPEN TO CURRENT CITY OF TUCSON PERMANENT AND PROBATIONARY EMPLOYEES * * *

To remain eligible, you must maintain your permanent or probationary Civil Service employment status through the actual date of transfer. If you are not a current permanent or probationary Civil Service employee at the date of transfer, you will not be eligible for this position. Non-permanent or appointed employees are not eligible.

The Eligibility List may be used by any City department with an approved vacancy to fill in the next 6 months. Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authorities. Examination results and current status will be communicated by email.