SURPLUS AUCTION & MATERIALS MANAGEMENT SUPERVISOR

Recruitment #2101-0957-001

Introduction

The City of Tucson's Business Services Department is looking for a Surplus Auction and Materials Management (SAMM) Supervisor.  SAMM is the City's Surplus, Auction, and Materials Management program which operates two warehouses.  One warehouse supports the Fire and Police logistics; and the other supports all other City departments.

This position requires the incumbent to perform all duties on-site.

General Description

This position is responsible for the Warehouse Auction/Surplus operation and maintenance of facilities and equipment. The SAMM supervisor supervises four (4) or more full time employees (and contract workers as needed) while resolving operational issues, ensuring accuracy and completion of purchase orders, and supervising delivery schedules and procedures.

Essential Functions

Regularly directs or supervises the work of at least two fulltime employees.

Manages warehouse activities by developing and implementing work procedures, resolving operational problems, distributing and modifying purchase orders, ensuring the accuracy and completion of documentation, authorizing the destruction of expired records and supervising delivery schedules and procedures.

Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, writing, reviewing and editing reports prepared by staff, and approving completed projects and reports.

Manages inventory by posting and correcting requisitions, researching goods, services and vendors, adding and removing items from inventories, ensuring contracts are correct monitoring and verifying interface information in the computer system, contracting vendors for delivery and arranging for alternate vendors.

Reviews performance of inventory stock items and determines value of stocking.

Communicates with the contract officers to establish Blanket contracts to prepare requisitions, and Purchase orders.

Reviews ongoing operations of Inventory, Surplus and Auction to facilitate recommendations for changes to improve procedures.

Processes and researches overdue invoices for payment by researching stock, special order invoices, purchase order files and supply requests, authorizing payments and resolving differences.

Verifies all auction sales and pick-ups using Auction Receipts.

Performs administrator functions for the Public Surplus Auction website.

Maintains log of Federal Firearm Licensees' for Gun Auctions.

Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Minimum Qualifications

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 4 years materials management experience in a warehouse environment which includes at least 12 months performing electronic or live auction functions

Preferred Qualifications

In addition to meeting the minimum qualifications listed above, the ideal candidate will also possess

  • College degree
  • Supervisory experience

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in the following assessments:

  • Written Assessment to be proctored February 2, 2021 and  February 3, 2021 if needed
  • Oral Board Interviews will be held: February10, 2021 and February 11, 2021 if needed 

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

  • 10% of your rating for education and work experience
  • 10% of your rating for your Written Assessment score 
  • 80% of your oral board interview   

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Please Note:  Candidates placed on an Employment List for this position will be subject to the following:

  • An extensive background investigation including local, state, and national criminal and fingerprint checks
  • Driving history

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile and are invited to participate in the oral board interviews, you must email  your documentation to Pilar.Jauregui@tucsonaz.gov. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Pilar.Jauregui@tucsonaz.gov at least 48 hours prior to the assessment.

Conclusion

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

Pre-employment Medical Testing Requirements

Basic Physical

Hep B Vaccine (follow City of Tucson Protocol)

35 lb Lift Test

Bulletin Footer

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.