POLICE RECORDS SPECIALIST

Processes and maintains criminal records information including civil case subpoenas. Receives, processes and distributes information to various agencies, organizations and the public. Provides information to various personnel within the department to enable them to complete their assignments.

Responds to requests from the public and law enforcement/criminal justice community by determining the requestor's right to information, accessing one or more databases, interpreting responses, pulling files, determining the status of the case, redacting information, processing information, copying files, collecting fees and logging requests, processing information in accordance with laws, within time constraints, and ensuring correct processing to avoid civil and criminal liability to the department and City.

Maintains information on local wanted/missing persons and property in local, state and federal databases through entry, cancellation, modification, deletion, verification and confirmation of information, acquiring biennial national certification, meeting time constraints, and ensuring complete and accurate processing to satisfy biennial audit requirements from the Department of Public Safety and Federal Bureau of Investigation.

Processes paperwork completed by police officers and detectives by reviewing for correct classification as established by federal guidelines, copying and distributing to internal investigative units, prosecuting agencies, and other agencies, determining case status according to local, state and federal guidelines for disposal of property and evidence, and distributing U.S. mail and all interdepartmental communications within the department.

Indexes information from police reports into an automated system by ensuring completeness and accuracy of the information, comparing new entries with existing records, conducting research as necessary and consolidating files.

Performs related duties by processing subpoenas, testifying in court, performing quality control on collision reports to ensure compliance with guidelines, and assisting in the training and cross-training of personnel, orienting new employees, police officers and citizens, and providing guidance to other employees.

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 1 year record keeping, handling confidential records, and providing customer service

Ability to type 35 net words per minute (WPMN).

Applicants who meet the minimum qualifications will be invited to participate in the written examination.

• Written exam will be conducted February 16, and February 18, 2021

Applicants who pass the written examination will be invited to the typing test.

• Typing test must be completed and submitted by March 3, 2021

Applicants who pass the written exam and who successfully pass the typing test, will be invited to the oral board process:

• Oral board will be conducted March 9-11, 2021

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List that will be used to fill vacancies occurring within the next six (6) months. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:

• 50% of your written examination
• 45% of your oral board interview
• 5% of your rating for education and work experience

Candidates placed on the Employment List will be subject to the following:

• An extensive background investigation, including local, state and national criminal and fingerprint checks
• Motor Vehicle history check

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process or email it to Randall.Moehr@tucsonaz.gov. The DD 214 must be a copy that indicates characterization of service. If you are in need of Americans with Disabilities Act- related accommodation during the testing process, please call Randall Moehr at 520-837-7768 or email Randall.Moehr@tucsonaz.gov at least 48 hours prior to the evaluation.

Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions will result in disqualification. All email inquiries should be directed to Randall Moehr at Randall.Moehr@tucsonaz.gov or Chalis Ruiz at Chalis.Ruiz@TucsonAZ.gov

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.