SECTION 3 & MBE/WBE PROJECT COORDINATOR
|Date Opened||10/12/2020 12:25:00 PM|
|Close Date||10/26/2020 11:59:00 PM|
|HR Analyst||Denise Kendle|
|Analyst Phone/Email||(520) 282-0343 / email@example.com|
|Salary||$47,486.40 - $79,206.40/year|
|Department||Housing and Community Development|
|Job Type||City-Wide - Current City Employees Only|
|HR Tech||Neil Nickol|
SPECIFIC JOB FUNCTIONS OF THIS POSITION INCLUDE:
· Coordinate, monitor, and document HCD activities and efforts to meet HUD’s Section 3 requirements and ensure files and data support HCD Section 3 compliance and reporting.
· Work with Project Coordinators and other HCD/COT staff to ensure correct application of Section 3 regulations to projects and activities.
· Provide appropriate Section 3 contract documents and forms for project procurement activities.
· Attend meetings including off-site pre-bid and pre-construction meetings.
· Request, receive, and review Section 3 submittals for accuracy and errors. Provide follow up as needed to resolve errors/omissions.
· Track contractor and vendor new hire data.
· Provide Technical Assistance and support to contractors and vendors.
· Complete Section 3 reports as required.
· Assist in the development of strategic plans to link HCD Public and Assisted Housing residents to job training programs and opportunities.
· Develop and maintain a database of Public and Assisted Housing residents seeking employment and refer qualified residents to viable positions.
· Provide training and informational presentations to contactors, vendors, community partners, and residents.
· Maintain absolute confidentiality of work-related issues, resident and new hire records, and HCD information.
· Keep abreast of changes in Section 3 regulations, including attending trainings, workshops, webinars, and the like. Provide updates, suggestions, and procedural and document changes as needed.
· Develop a list of and promote the use of MBE/WBE businesses.
· Gather data and submit the annual MBE/WBE report.
ADDITIONAL ESSENTIAL FUNCTIONS FOR THIS JOB CLASSIFICATION INCLUDE:
Supervises and coordinates the equivalent of two or more fulltime employees and all assigned work in a unit ensuring timely and quality activities to respond to the needs of the City, community, department, and unit.
Assists with the implementation, evaluation and interpretation of department policies, projects and procedures.
Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, writing, reviewing and editing reports prepared by staff, and approving completed projects and reports.
Implements controls for appropriate unit staffing and effectiveness by participating in the recruitment and hiring of employees, making recommendations on employee discipline, and other human resources issues, evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance.
Contributes to the needs of the community and City by implementing and causing others to implement the organization's values and strategies by leading through example, competency, and accountabilities.
Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors.
Ensures that unit work conforms to local, state, and federal governmental regulations, and other applicable rules and requirements.
Plans, organizes, implements, and assists in the coordination of project activities by monitoring funding allocations, coordinating fund distribution, developing policies, coordinating various services, attending meetings, managing and monitoring various aspects of the project, communicating with other departments and agencies, analyzing and resolving organizational and procedural problems, completing program client intake and qualification for program assistance.
Develops and coordinates contracts for services by negotiating and writing contracts, monitoring contract performance, investigating and resolving complaints, reviewing reports, approving payments requests, and maintaining files.
Develops and manages various programs by conducting site visits, providing technical assistance as needed, inputting data into the computer, writing grant applications, coordinating activities of staff, reviewing technical standards and budgets, responding to management and public requests, and managing relocation programs.
Minimum Education Level & Type: Associate's Degree
Minimum Experience Qualifications: At least 2 years of experience in community services, public contracts or property management
To perform this job successfully the employee should have the following skills:
Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as: 10% of your rating for education and work experience 10% of your rating for the phone screen (if phone screen is used) , 80% of your oral board interview. If phone screen evaluation is not used, oral board interview will count for 90% of your rating.
This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months. Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, you must present appropriate documentation at the time of the exam/interviews. The DD 214 must be a copy that indicates characterization of service.
If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please call and leave a message for Denise Kendle at 520 837-6958 at least 48 hours prior to the evaluation.
To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.
The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.
Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.