COM SVS/NGHBD RSCS PROJECT COORDINATOR

SECTION 3 & MBE/WBE PROJECT COORDINATOR

Recruitment #2010-1461-001

Introduction

SECTION 3 and MBE/WBE PROJECT COORDINATOR

****Salary in Accordance with Administrative Directives****

The Housing & Community Development Department (HCD) is looking for a highly motivated, detail oriented employee to fill a vacancy for the newly created Section 3 and Minority Business Enterprise/Woman-owned Business Enterprise (MBE/WBE) Coordinator.  This position resides in HCD's Compliance Division.

 


General Description

Coordinates project activities, including contracts for services. Some positions manage rental properties. Provides information to neighborhood associations regarding City policies, processes, and procedures as it relates to neighborhood association organization, developing tools and methods for communicating with their members, establishing programs designed to improve neighborhood quality of life, and responding to inquiries through NOVA and other City customer intake systems.

Essential Functions

SPECIFIC JOB FUNCTIONS OF THIS POSITION INCLUDE:

·       Coordinate, monitor, and document HCD activities and efforts to meet HUD’s Section 3 requirements and ensure files and data support HCD Section 3 compliance and reporting.

·       Work with Project Coordinators and other HCD/COT staff to ensure correct application of Section 3 regulations to projects and activities.

·       Provide appropriate Section 3 contract documents and forms for project procurement activities. 

· Attend meetings including off-site pre-bid and pre-construction meetings.

· Request, receive, and review Section 3 submittals for accuracy and errors. Provide follow up as needed to resolve errors/omissions.

· Track contractor and vendor new hire data.

·       Provide Technical Assistance and support to contractors and vendors.

· Complete Section 3 reports as required.

· Assist in the development of strategic plans to link HCD Public and Assisted Housing residents to job training programs and opportunities.

· Develop and maintain a database of Public and Assisted Housing residents seeking employment and refer qualified residents to viable positions.

· Provide training and informational presentations to contactors, vendors, community partners, and residents.

· Maintain absolute confidentiality of work-related issues, resident and new hire records, and HCD information.

· Keep abreast of changes in Section 3 regulations, including attending trainings, workshops, webinars, and the like. Provide updates, suggestions, and procedural and document changes as needed.

· Develop a list of and promote the use of MBE/WBE businesses.

· Gather data and submit the annual MBE/WBE report.

ADDITIONAL ESSENTIAL FUNCTIONS FOR THIS JOB CLASSIFICATION INCLUDE:

Supervises and coordinates the equivalent of two or more fulltime employees and all assigned work in a unit ensuring timely and quality activities to respond to the needs of the City, community, department, and unit.

Assists with the implementation, evaluation and interpretation of department policies, projects and procedures.

Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, writing, reviewing and editing reports prepared by staff, and approving completed projects and reports.

Implements controls for appropriate unit staffing and effectiveness by participating in the recruitment and hiring of employees, making recommendations on employee discipline, and other human resources issues, evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance.

Contributes to the needs of the community and City by implementing and causing others to implement the organization's values and strategies by leading through example, competency, and accountabilities.

Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors.

Ensures that unit work conforms to local, state, and federal governmental regulations, and other applicable rules and requirements.

Plans, organizes, implements, and assists in the coordination of project activities by monitoring funding allocations, coordinating fund distribution, developing policies, coordinating various services, attending meetings, managing and monitoring various aspects of the project, communicating with other departments and agencies, analyzing and resolving organizational and procedural problems, completing program client intake and qualification for program assistance.

Develops and coordinates contracts for services by negotiating and writing contracts, monitoring contract performance, investigating and resolving complaints, reviewing reports, approving payments requests, and maintaining files.

Develops and manages various programs by conducting site visits, providing technical assistance as needed, inputting data into the computer, writing grant applications, coordinating activities of staff, reviewing technical standards and budgets, responding to management and public requests, and managing relocation programs.

Minimum Qualifications

Minimum Education Level & Type: Associate's Degree

Minimum Experience Qualifications: At least 2 years of experience in community services, public contracts or property management

Special Job Requirements

TECHNICAL SKILLS

 To perform this job successfully the employee should have the following skills:

  • Excellent written and oral skills and be able to communicate with diverse populations.
  • Comprehensive knowledge of general office practices and procedures, business English, and basic mathematics.
  • Proficiency in MS Office Suite to create documents and forms, and develop spreadsheets, databases, PowerPoint, and presentation materials.
  • Proficiency in computers and other general office equipment.
  • Proficiency in research through the internet and the Code of Federal Regulations, and the ability to understand, interpret, and explain regulations.
  • Ability to read, interpret, and analyze written submissions.
  • Ability to work with minimum supervision.
  • Ability to analyze issues and propose well-reasoned solutions.
  • Ability to maintain an orderly filing system, both electronic and hard copy.
  • Ability to understand and follow both verbal and written instructions.
  • Ability to complete complex and detailed tasks in a timely manner.
  • Ability to plan and prioritize duties and meet reporting deadlines.
  • Possess above average analytical and critical thinking skills.
  • Ability to handle confidential and sensitive matters professionally.
  • Ability to learn and use new software as applicable.

Preferred Qualifications

  • Knowledge of the Code of Federal Regulations (CFR) particularly 24 CFR Part 135.
  • Knowledge of The City of Tucson Procurement Code.
  • Knowledge of federal procurement practices and regulations.
  • Knowledge of HUD housing and community development programs typically used for rehab and construction projects such as CDBG and HOME.
  • Knowledge of HUD PHA (Public Housing Authority) programs typically used for rehab and construction projects such as the Operating Fund and the Capital Fund programs.
  • Knowledge of residential and/or public facilities construction.

Selection Plan


MINIMUM QUALIFICATION SCREENING will occur on October 27, 2020. ALL candidates meeting the Minimum Qualifications for the position will move forward to the Training, Education & Experience review.

TRAINING, EDUCATION & EXPERIENCE review and scoring will occur on October 27, 2020.  The T&E score will account for 10% of the candidates overall score. Top scoring candidates on the T&E review will move forward to the next step in the process.

PHONE SCREENS may occur on November 10, 2020 depending on the number of qualified candidates.  Phone Screens will account for 10% of the candidates overall score. Top scoring candidates from the Phone Screens will move forward to Oral Board Interviews.

ORAL BOARD INTERVIEWS will be held during the week of November 16, 2020. Oral Board scores will account for 80% of the candidates overall score.  Please note that in the event Phone Screens do not occur, Oral Board scores will account for 90% of the candidates overall score.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:       10% of your rating for education and work experience 10% of your rating for the phone screen (if phone screen is used) , 80% of your oral board interview.  If phone screen evaluation is not used, oral board interview will count for 90% of your rating.

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months. Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must present appropriate documentation at the time of the exam/interviews. The DD 214 must be a copy that indicates characterization of service.

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please call and leave a message for Denise Kendle at 520 837-6958 at least 48 hours prior to the evaluation.

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.