LITIGATION SUPPORT CLERK - Grant Funded

Recruitment #2005-0121-001

Introduction

The City of Tucson Prosecutor's Office has a vacancy for a Litigation Support Clerk to perform very specific job duties related to body-worn camera data.  This position is grant funded.  A grant funded employee may, subject to provisions provided for by Civil Service rules, be transferred, promoted or demoted into a non-grant funded position and become subject to the provisions of the Civil Service Rules and Regulations governing other city employment. Permanent classified employees who have previously completed a probationary period in a non-grant funded position and are serving in a grant funded position are exempt from the requirements of this section.

General Description

This grant-funded Litigation Support Clerk position is primarily responsible for reviewing and redacting body-worn camera video data.  The nature of this work is highly confidential.  While the successful candidate must possess the minimum qualifications as identified below, training will be provided on the system/equipment which will be used in performing the primary responsibility of the position.

Essential Functions

Supports the Prosecutor's Office operations by processing, routing, researching, and maintaining files. Reviews case files for accuracy and completeness, determines next appropriate action and forwards as necessary. Performs intake and processes all materials submitted for prosecution

Enters and maintains entries in specialized software systems used by the City Prosecutor, City Court and the Tucson Police Department. Accesses databases to track, update and locate files and/or information. Accesses other government databases as required. Maintains confidentiality as required by law.

Provides customer service in person or on the telephone to attorneys, victims, defendants and/or public by answering/resolving relevant questions concerning various levels of customer service needs.  

Redacts reports and videos as required by law. Scans and duplicates disclosure items for defendants and their attorneys.   Prepares subpoenas, reviews for accuracy and completeness and tracks returns of service as applicable; log/schedules officers for evidentiary hearings and trials.  

Acts as a liaison between victim/witnesses throughout court proceedings; accompanies victims/witnesses to court proceedings and informs them of their legal rights under Federal and State laws; provides emotional support and empathetic/active listening for victims and family members.            

Maintains case files and statistical reports on each victim/witness and services provided. Preforms routine record keeping procedures and duties for management, which are used for statistical reporting. Coordinates diversion programs by tracking progress of participants, maintaining case files and filing motions for completion, continuance or non-compliance in program.  

Provides clerical support by preparing electronic files for jail arraignments and daily court dockets. Reviews electronic files after court, recording necessary information in the file (ie: new court dates, assigned prosecutor, assigned defense attorney, etc.).  Sends necessary tasks to other units in the office.  Scans or attaches relevant documents to the electronic case files.  Ensures proper disposal of any remaining paper files in which the case is closed.  

Sets, logs, and notifies appropriate parties regarding hearings for motions, evidentiary motions  

Communicates and coordinates regularly with others to maximize the effectiveness and efficiency of intra and interdepartmental operations and activities.

Minimum Qualifications

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 1 year of  administrative support, confidential information handling and customer service, preferably in a court setting or as a paralegal

Preferred Qualifications

Along with the Minimum Qualifications for this position, the ideal candidate must maintain confidentiality regarding the nature of the job responsibilities, be proficient in computer use, and be detail-oriented.

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board Interview.  

  • Oral Board Interviews will be held June 8, 2020 

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

  • 10% of your rating for education and work experience
  • 90% of your oral board interview score  

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, please bring your documents to the oral board interview. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Erin.Gallego@tucsonaz.gov at least 48 hours prior to the evaluation.

Pre-employment Medical Testing Requirements

None

Bulletin Footer

To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.