SENIOR CONTRACT OFFICER /PRINCIPAL CONTRACT OFFICER

Recruitment #1911-0981-001

Introduction

The City of Tucson is a large government agency that contracts for a wide breadth of items such as police cars, fire trucks, employee uniforms, playground equipment, Architectural/Engineering/Construction services, health benefits, financial services, and many other goods and services.  As part of the Business Services Department, the Procurement Divisions work directly with a very diverse group of City departments, businesses and citizens.  The Procurement Divisions are committed to the principles of open competition and fairness and ensure that our community receives the best value for the tax dollars that are expended.

The Business Services Department contains two Procurement divisions:

  • The Shared Services Procurement Division is responsible for all contracting activities for all City departments.  This division is managed by a Procurement Administrator and consists of professional contracting staff at three levels:  Contract Specialists, Senior Contract Officers, and Principal Contract Officers.  The professional contracting staff members are arranged into multiple teams, with each team being managed by a Principal Contract Officer.  The Principal Contract Officers report directly to the Procurement Administrator.   
  • The Procurement Operations Division is responsible for Procurement programs including Contract Administration, pCard Program, Accounts Payable, Small Business Enterprise Program, Davis-Bacon Act Compliance, Materials Management, Surplus Property, and the Auction Program.

For 24 consecutive years, the Procurement team has received the Achievement of Excellence in Procurement Award and is one of only 5 Procurement agencies in the country to have received the award every year since its inception.  This award recognizes organizational excellence in public procurement.  It measures innovation, professionalism, e-procurement, productivity and leadership. 

 

We invite you to consider joining the City of Tucson’s Procurement Team!

General Description

This is a multi-position recruitment.  You may apply for either or both of the following positions:

SENIOR CONTRACT OFFICER:

The Senior Contract Officer is responsible for developing, coordinating and implementing procurement contracts, programs and policies for the City of Tucson Procurement Department.  An individual in this position acts as a liaison between customers (city departments), contractors and the public.  This is a senior level position and employees at this level are assigned more difficult, complex and non- routine tasks. Employees at this level may also assist in setting work priorities.  

 

PRINCIPAL CONTRACT OFFICER:

The Principal Contract Officer is responsible for procuring complex and/or technical services and commodities by preparing, soliciting, evaluating and negotiating contracts.  This position develops, coordinates and implements procurement programs and policies by researching governing laws and evaluating current policies and practices.  The incumbent coordinates and oversees professional and support staff by assigning work tasks, providing direction and assistance and establishes priorities in training new employees on policies and procedures and reviewing and editing work.

Essential Functions

SENIOR CONTRACT OFFICER:

This is a senior position. It differs from other positions in the classification series by performing tasks at a proficient, accomplished level and handling the more difficult, complex or irregular tasks. Individuals in senior positions typically assist in setting priorities for work and are asked upon occasion to use judgment to solve unusual problems.

Procures services and commodities by processing requisitions, preparing and publishing solicitations, reviewing requirements, conducting proposal conferences, overseeing meetings, interviews, demonstrations and inspections, writing and analyzing contracts, monitoring consultant performance and mitigating claims and disputes.

Develops, coordinates and implements procurement programs and policies by researching governing laws, recommending policy revisions, maintaining and ensuring compliance with laws and evaluating policies and practices.

Acts as a liaison with customers, contractors, management and the general public by providing research and guidance regarding procurement, developing and maintaining relationships, mediating and resolving contractual issues, offering solutions to problems, soliciting new vendors, facilitating meetings and answering questions and providing assistance in gathering information and rectifying situations.

Ensures maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity.

Interprets laws, statutes and codes related to procurement.

 

PRINCIPAL CONTRACT OFFICER:

Coordinates and supervises at least one (1) professional and/or administrative staff by assigning work tasks, providing directions and assistance, establishing priorities, training new employees on polices and procedures and reviewing and editing work. Performs hiring activities, disciplinary actions, performance evaluations and coordinates human resources actions.

Procures complex and/or technical services and commodities and manages complex procurement projects by:

  • Reviewing, editing and finalizing requirements for solications and service agreements;
  • Preparing, soliciting, evaluating and negotiating and awarding contracts;
  • Conducting pre-solicitation conferences, facilitates and manages evaluation meetings, conducts consultant interviews, demonstrations, site visits and inspections;
  • Conducting contract compliance activities including claims and dispute mitigation;
  • Reviewing, analyzing and responding to protests.

Develops, coordinates and implements procurement programs and policies by researching governing laws, making recommendations, evaluating current policies and practices and facilitating focus groups, surveys and special projects.

Acts as liaison by providing guidance, making decisions pertaining to the application of procurement laws, policies, procedures and practices, developing and maintaining consultant and customer relationships, administering contracts, monitoring consultant performance, mediating and resolving contractual issues, facilitating meetings and offering solutions to problems.

Ensures maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity.

Minimum Qualifications

SENIOR CONTRACT OFFICER:

Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 2 years public contracting OR at least 1 year as a Contract Specialist with the City of Tucson

 

PRINCIPAL CONTRACT OFFICER:

Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 3 years public contracting

Special Job Requirements

ALL APPLICANTS MUST UPLOAD:

  • proof of completed college education
  • chronological resume reflecting relevant work experience and education/training

PRINCIPAL CONTRACT OFFICER:

In addition to the items listed above, applicants interested in being considered for the Principal Contract Officer must upload at least one of the following professional certifications:

  • Certified Public Procurement Officer (CPPO) certification from the Universal Public Procurement Certification Council
  • Certified Professional Public Buyer (CPPB) certification from the Universal Public Procurement Certification Council
  • Certified Purchasing Manager (C.P.M.) certification from the Institute for Supply Management
  • Accredited Purchasing Practitioner (A.P.P.) certification from the Institute of Supply Management
  • Certified Professional in Supply Management (CPSM) from the Institute for Supply Management

Preferred Qualifications

SENIOR CONTRACT OFFICER:

In addition to the minimum requirements, the ideal candidate will possess any of the following professional certifications

  • Certified Public Procurement Officer (CPPO) certification from the Universal Public Procurement Certification Council
  • Certified Professional Public Buyer (CPPB) certification from the Universal Public Procurement Certification Council
  • Certified Purchasing Manager (C.P.M.) certification from the Institute for Supply Management
  • Accredited Purchasing Practitioner (A.P.P.) certification from the Institute for Supply Management
  • Certified Professional in Supply Management (CPSM) from the Institute for Supply Management

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions.  Qualified applicants will then be invited to participate in further examination processes which will be held the week of December 16, 2019.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as follows:

  • 5%  for education and work experience
  • 25% for the written assessment
  • 70% for the oral board interview   

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Pilar.Jauregui@tucsonaz.gov at least 48 hours prior to the evaluation.  

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, please present appropriate documentation at the time of the Oral Board interview. The DD 214 must be a copy that indicates characterization of service.  

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.



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Fill out the Supplemental Questionnaire and Application NOW using the Internet.