Recruitment #1911-0115-001


The City of Tucson is seeking a motivated, dedicated, and adaptable individual that has a strong desire to serve the community as the Police Records Superintendent. This is a professional-staff, non-sworn position.

The Tucson Police Department is a unique, progressive, and diverse agency dedicated to providing outstanding law enforcement services to our community. This exciting career opportunity awaits the candidate who has a desire for leading a passionate group of working professionals, as we strive to remain southern Arizona’s premiere law enforcement agency.

In addition to the listed essential functions conducted by the Records Superintendent, interested candidates should understand that in October 2019, The Tucson Police Department was awarded grant funding and is in the early stages of soliciting bids for a new Records Management System (RMS). The RMS upgrade will enable the Tucson Police Department to become National Incident-Based Reporting System (NIBRS) compliant, and provide an opportunity to increase the overall efficiency of the department to better serve its members and the community. This opportunity will require a critical analysis of all agency practices and processes. The Records Superintendent will be a key stakeholder and play a significant role in the analysis, development, and implementation of this comprehensive innovative project while working alongside the grant manager and other significant stakeholders within the agency, as well as other city departments.

The challenge exists for the candidate that strives to create a Police Records Management System that will be an industry leader in both its service to the agency and the community.

General Description

Responsible for the management and operations of the Police Records Division. Supervises, assigns and reviews the work of staff.

Essential Functions

Supervises the work of at least two fulltime employees at the supervisor level in the section. Coordinates assigned supervisory personnel and their projects ensuring timely and quality activities for the benefit of the section, division, department, City and the community.

Oversees the planning, implementation, direction and management of all functions and resources of the section to achieve the strategic objectives of the department and the City in an efficient and effective manner.

Assists with the implementation and evaluation of department policies, programs, projects and procedures.

Assists with implementing the department vision through section activities and leads the section to maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other coordinating human resources actions.

Develops and administers the section budget with staff assistance.

Analyzes organization and community needs, analyzes trends, reviews statistics and opportunities, communicates to the department leadership of impending developments.

Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.

Implements the values of the organization through example and accountabilities.

Ensures that section operations conform with local, state, and federal governmental regulations and other applicable rules and requirements.

Facilitates solutions to problems facing the department.

Maintains technical or professional knowledge through such means as attending seminars, reviewing professional publications, taking classes and participating in developmental activities.

Manages the Police Records Division.

Plans, directs, and coordinates section activities by selecting assignment of personnel, implementing operating methods, training personnel, following policy and procedures, conducting hiring and termination interviews, reviewing and approving evaluations, negotiating resolutions to personnel issues, delegating projects to individuals, and reviewing projects and offering suggestions.

Monitors legal and procedural developments related to law enforcement records.

Resolves operational and personnel issues by reviewing reports and documentation, meeting and corresponding with related parties and researching policies, procedures and directives.

Reviews and prepares reports by assigning, monitoring and reviewing statistical data required by government agencies, preparing reports documenting section performance and objectives and assigning and reviewing procedural updates.

Prepares and administers the budget by recommending purchases of equipment and materials, and directing allocation of resources to accomplish the section mission.

Serves as unit liaison with other sections and agencies by communicating unit concerns, ensuring compliance with policies, serving on committees and passing on relevant information, completing special projects and conducting research as assigned in accordance with applicable laws and regulations.

Directs and coordinates criminal record sealing and purging of documents pursuant to court orders.

Maintains Commission on Accreditation Law Enforcement Agencies accreditation by maintaining and monitoring records specific to law enforcement, protocols, and procedures to maintain certification, including audits and inspections.

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 5 years of experience and 3 years of supervisory experience in law enforcement or criminal justice records keeping.

Special Job Requirements

Arizona Criminal Justice Information System Network Terminal Operator Certification

Preferred Qualifications

Master's Degree in a related field.

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in a telephone interview.

  • Telephone interviews will be held, January 10, 2020

Applicants who successfully complete the telephone interview will be invited to an oral board interview.

  • Oral board interviews will be conducted January 14, 2020 and January 15, 2020 as a secondary date, if necessary.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List that will be used to fill vacancies occurring within the next six (6) months. The highest scoring candidates on the list will be invited to a selection interview with the Executive Leadership Team.

  • Selection interviews will be held on January 16, 2020

An applicant's ranking on the Civil Service List will be based on their final score which will be calculated as:

  • 10% of your rating for training and experience
  • 25% of your telephone interview
  • 65% of your oral board interview

Candidates placed on the Employment List will be subject to the following:

  • An extensive background investigation, including local, state, and national criminal fingerprint checks
  • Driving history



Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process or email it to Ashley.Tellez@tucsonaz.gov  or Chalis.Ruiz@tucsonaz.gov.  The DD 214 must be a copy that indicates characterization of service.

If you are in need of Americans with Disabilities Act- related accommodation during the testing process, please call Ashley Tellez at 520-837-7755 or email Ashley.Tellez@tucsonaz.gov at least 48 hours prior to the evaluation.

Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions will result in disqualification. All email inquiries should be directed to Ashley Tellez at Ashley.Tellez@TucsonAZ.gov or Chalis Ruiz at Chalis.Ruiz@tucsonaz.gov.

Pre-employment Medical Testing Requirements

Non-NIDA Drug Test

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.