COURT ADMINISTRATOR

Recruitment #1910-0610-001

Introduction

    Tucson City Court is seeking a motivated, dependable, highly experienced Court Administrator with a strong commitment to excellence.  The Court Administrator plays a critical role in directing administrative services, with an emphasis on budget and finance, internal controls, facilities and security, and technology. The Court Administrator ensures that department operations conform with local, state and federal governmental regulations.

    The ideal candidate will have strong communication and leadership skills with a high degree of integrity. The individual selected must have the ability to collaborate with judges, and justice system partners. The ability to analyze and manage competing interests before taking a position or influencing a decision is critical for success.

    The City of Tucson offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, life and disability insurance.

General Description

Assists the presiding magistrate in planning, organizing, and coordinating all programs, functions and activities of the City Court to meet statutory and judicial support requirements. Providing operational leadership on an organization-wide and community basis to ensure that public services are provided in alignment with the City's strategic objectives. This includes evaluating personnel and program performance, preparing and administering the Department budget.

Essential Functions

Performs the following using broad discretionary judgment:

Assists the presiding magistrate in planning, implementing, directing and managing of all functions and resources of the department to achieve the strategic objectives of the department and the City in an efficient and effective manner.

In coordination with, or in behalf of, the presiding magistrate, attends meetings, makes decisions, and provides department leadership. Acts as liaison to City departments, other governmental or judicial units and the public regarding matters of Court administration.

Assists the presiding magistrate with implementing the department vision.

Provides leadership to the divisions and units of the Court including for maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other human resources actions.

Champions the values of the organization through example and accountabilities.

Develops and administers the department budget with staff assistance.

Implements and evaluates department policies, projects and programs.

Analyzes organization and community needs, analyzes trends, reviews statistics and opportunities and communicates information to the presiding magistrate.

Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.

Collaborates with Court judicial personnel, other city Departments, other governmental or judicial units and the public to assure effective and efficient service delivery and timely and accurate record keeping and information transfer.

Supervises the development, preparation and administration of contracts, grants and intergovernmental agreements.

Ensures that department operations conform with local, state and federal governmental regulations, worker safety and other applicable rules and requirements, as well as the Uniform Standards of the Judicial Code of Conduct required of all City Court employees.

Facilitates solutions to complex problems facing the department.

Maintains professional knowledge through such means as attending seminars, reviewing professional publications and participating in professional organizations.

In coordination with the presiding magistrate, develops, implements, and monitors effective security policies and procedures for the City Court facility, employees, the members of the public, records, and monies.

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 5 of required 7 years in a Supervisory capacity in a management experience in court administration related functional area.

"Supervisory" is defined as having supervised at least 1 full-time FTE.

We will accept the equivalency of experience over education.

Special Job Requirements

A chronological resume and a cover letter must be uploaded as one PDF document

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board interview.   

  • Oral Board Interviews will be held: The week of January 20, 2019.

Hiring Interviews may be conducted on the week of January 27, 2019.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

  • 10% of your rating for education and work experience
  • 90% of your oral board interview   

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must upload your documentation as part of the application process or email it to Liliana.Almeraz@tucsonaz.gov. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please call Liliana Almeraz qat (520)837-4303 at least 48 hours prior to the evaluation.

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.