SENIOR COURT CLERK

Recruitment #1905-0120-001

Introduction

 

* * * THIS POSITION IS ONLY OPEN TO CURRENT CITY COURT PERMANENT AND PROBATIONARY EMPLOYEES * * *

To remain eligible, you must maintain your permanent or probationary Civil Service employment status through the actual date of transfer. If you are not a current permanent or probationary Civil Service employee at the date of transfer, you will not be eligible for this position. Non-permanent or appointed employees are not eligible.

Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authorities. Examination results and current status will be communicated by email.

General Description

Provides administrative and research support and assistance to the courts, court clerks and judges. Handles situations requiring variance from usual and normal procedures, within allowable parameters.

Essential Functions

This is a lead position affording guidance to other positions performing the same tasks. This lead position also reviews workloads, assigns work and coaches employees with specialized instructions and practices for job accomplishments. Lead personnel may contribute to other employees' performance evaluations, assist with the hiring process by interviewing and making recommendations and providing input to supervisory staff.

Provides clerical support by setting up files for jail arraignments, locating files for daily court dockets, reviewing, recording, assigning, sorting and distributing files after court, attaching minute entries, maintaining library files, and ensuring proper disposal of closed cases and maintenance of probation files.

Assists public, in person and on telephone with inquiries regarding traffic fines, trials, hearings, warrants, extensions, jail bonds out, posting bonds, arraignments, and other information pertaining to court processes, regulations, and policies. Records, receipts, and disburses various monies collected by the court in the form of fines, fees, restitution, and bonds. Sets logs, and notifies appropriate parties regarding hearings for motions, evidentiary motions, office schedules, orders of protection, and injunctions against harassment.

Provides data entry into the automated case management system regarding court arraignments, scheduling, and compliance with court ordered sanctions.

Supports courtroom operations by maintaining judge's calendar, processing, routing, researching, and maintaining files.

Creates, processes, and maintains appropriate court records and documents for the court as required by appropriate rules, statues, policies, and procedures. Responsible for ensuring that courtroom equipment is in good operating condition, and provides jury management.

Monitors schedules by using the court computer program to ensure office notification and/or cancellation of upcoming trial dates, locate cases for upcoming court dates, provide victim notification, order police reports and evidence, and to log and track incoming motions.

Provides administrative support by processing incoming motions and orders from various courts, locating related files and logging them for motion response, filing motions in various courts and Performs related duties by assisting victims by phone and in person, and attending court with victims as necessary.

 This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

Minimum Qualifications

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 1 year administrative support, confidential information handling, and/or customer service in a court setting or as a paralegal

Special Job Requirements

Providing a letter of interest is required in order to continue to participate in this process. 

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board Interview.

  • Oral Board Interviews will be held: Week of May 28, 2019

Upon completion of all examination processes, the highest scoring applicants will be placed on an Eligibility List.  An applicant's ranking on the list will be based on their final score which will be calculated as:

  • 100% of your oral board interview

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please call Liliana Almeraz at 520-837-4303 at least 48 hours prior to the evaluation.

Selection will be made in accordance with CSR III, Section 2. The list of employees eligible for consideration will remain in effect for 6 months after their names are provided to the hiring authorities. Examination results and current status will be communicated by email.

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.