PRINCIPAL CONTRACT OFFICER - Business Services Department

Recruitment #1902-0984-001

Introduction

 

The City of Tucson is a large government agency that contracts for a wide breadth of items such as police cars, fire trucks, employee uniforms, playground equipment, Architect/Engineering/Construction services, health benefits, financial services, and many other goods and services.  As part of the Business Services Department, the Procurement Divisions work directly with a very diverse group of City departments, businesses and citizens.  The Procurement Divisions are committed to the principles of open competition and fairness and ensures that our community receives the best value for the tax dollars that are expended.

The Business Services Department contains two Procurement divisions:

  • The Shared Services Procurement Division is responsible for all contracting activities for all City departments.  This division is managed by a Procurement Administrator and consists of professional contracting staff at three levels:  Contract Specialists, Senior Contract Officers, and Principal Contract Officers.  The Principal Contrat Officers report directly to the Procurement Administrator.
  • The Procurement Operations Division is responsible for Procurement programs including Contract Administration, pCard Program, Accounts Payable, Small Business Enterprise Program, Davis-Bacon Act Compliance, Materials Management, Surplus Property, and the Auction Program.

For 23 consecutive years, the Procurement team has received the Achievement of Excellence in Procurement Award and is one of only 6 Procurement agencies in the country to have received the award every year since its inception.  This award recognizes organizational excellence in public procurement.  It measures innovation, professionalism, e-procurement, productivity and leadership. 

We invite you to consider joining our organization as a Principal Contract Officer!

General Description

The Principal Contract Officer is responsible for managing a team of approximately 2 to 4 contracting staff consisting of Senior Contract Officers and Contract Specialists.  As the leader of their contracting team, the Principal Contract Officer is responsible for reviewing and approving their team members' work, mentoring team members, and acting as a liaison with the different City departments to which he or she is providing procurement services.  Of the work assigned to his or her team, the Principal Contract Officer is also responsible for preparing, soliciting, evaluating, negotiating and awarding the more complex contracts.  This position also assists with developing, coordinating, and implementing procurement programs and policies.

Essential Functions

Coordinates and supervises at least one (1) professional and/or administrative staff by assigning work tasks, providing directions and assistance, establishing priorities, training new employees on polices and procedures and reviewing and editing work. Performs hiring activities, disciplinary actions, performance evaluations and coordinates human resources actions.

Procures complex and/or technical services and commodities and manages complex procurement projects by:

  • Reviewing, editing and finalizing requirements for solicitations and service agreements;
  • Preparing, soliciting, evaluating, negotiating, and awarding contracts;
  • Conducting pre-solicitation conferences;
  • Facilitating and managing evaluation meetings;
  • Conducting vendor interviews, demonstrations, site visits and inspections;  
  • Reviewing, analyzing and responding to protests.

Conducts contract compliance activities including claims and dispute mitigation.

Assists with developing, coordinating, and implementing procurement programs and policies by researching governing laws, making recommendations, evaluating current policies and practices and facilitating focus groups, surveys and special projects.

Acts as liaison with other City departments by providing guidance, making decisions pertaining to the application of procurement laws, policies, procedures and practices, developing and maintaining consultant and customer relationships, monitoring vendor performance, mediating and resolving contractual issues, facilitating meetings and offering solutions to problems.

Ensures maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity.

Minimum Qualifications

Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 3 years public contracting

Special Job Requirements

In addition to the minimum qualifications noted above, at least one of the following credentials are required:

  • Certified Purchasing Manager (C.P.M.)
  • Certified Professional Public Buyer (CPPB)
  • Certified Public Procurement Officer (CPPO)

Also please note:  a current chronological resume must be uploaded to your application.

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be invited to participate in an Oral Board interview and writing assessment.   

  • Oral Board Interviews will be held the week of May 13, 2019 (revised)

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as:      

  •   5% of your rating for education and work experience
  • 60% of your oral board interview 
  • 35% of your presentation  

This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must present your documents at the time of the Oral Board interviews. The DD 214 must be a copy that indicates characterization of service.  

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please call Pilar Jauregui at 520 837-4177 and at least 48 hours prior to the evaluation.

Conclusion

Communication during this process will be sent via email to the email address on file, so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly; this may include your junk box/spam filter. Failure to respond or follow instructions may result in disqualification.  

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.  

Pre-employment Medical Testing Requirements

None

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.