Grant Writer

Recruitment #1901-0065-001




Making a Difference:

The City of Tucson's Housing & Community Development Department (HCDD) has an immediate opening for a dynamic, self-starter, experienced in planning, writing and monitoring grants. The ideal candidate should have proven experience obtaining large grants, along with demonstrated project management and organizational skills. If you're interested in making a difference in our community, come join the HCDD team in delivering the vision:  Tucson - A Home for Everyone



General Description

Serves as the primary contact for grant application submittals and reporting to federal agencies regarding grants and is responsible for planning, writing and monitoring grants to include grant proposals and submittals to appropriate agencies.

Essential Functions

Works closely with the City Manager’s Office to provide ongoing status updates and reports and identify funding opportunities.

Identifies grant funding opportunities and needs through federal, state, private and other sources.

Conducts research, identifies grant funding opportunities, and researches, analyzes and develops grant funding sources.

Develops relationships and collaborates with external resources in the areas of grant development, training, grant funding sources.

Implements and monitors administrative procedures and controls for grant applications.

Interprets and applies program/project requirements, monitors budgets, writes reports.

Responds effectively to inquiries and provides information regarding program requirements.

Prepares and maintains a variety of written reports and related correspondence.

Collaborates with and provides assistance to City departments in the identification of grant funds, grant writing, and the financial aspects of grant management and grant compliance.

Establishes and maintains cooperative working contacts with the community and other governmental agencies to identify and coordinate joint funding grants.

Prepares information on award nominations for public dissemination.

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree.  A combination of education and experience may be considered.

Minimum Experience Qualifications: At least 2 years of professional experience researching the availability of grants, analyzing grant requirements, and/or writing grants

Special Job Requirements

The Grant Writer position is Grant Funded.  In accordance with Civil Service Rules, Section 5 - Employment in Grant Funded Positions, any person employed by the City, who on initial entry into City employment under any type of appointment in a position specifically designated as funded in whole or in part through a grant from a public or private source, shall be informed in writing by the Director at the time of appointment, and the person shall acknowledge in writing, that the provisions have been read and understood that employment will cease at the termination of the grant regardless of the status of the employee and without regard to length of service. Persons so terminated are not entitled to any right of appeal. 27 CITY OF TUCSON CIVIL SERVICE COMMISSION RULES AND REGULATIONS REVISED 10-31-14 RULE VI A grant funded employee may, subject to other provisions provided for by these rules, be transferred, promoted or demoted into a non-grant funded position and become subject to the provisions of the Civil Service Rules and Regulations governing other city employment. Permanent classified employees who have previously completed a probationary period in a non-grant funded position and are serving in a grant funded position are exempt from the requirements of this section. Employees paid through an annually recurring funding source as defined in Rule I, Section 3, are covered by the layoff provisions found in Rule VIII, Section 2.

Specific Duties:

Oversees the implementation of the goals and requirements in the HEARTH act and ensures Continuum wide compliance.  Designs and implements work plans, in partnership and collaboration with CoC stakeholders and staff to meet the timelines and requirements of the annual HUD Continuum of Care Program application process.  Writes CoC community NOFA application with assistance of staff and community.  Works with agencies to ensure their grant submittals meet HUD requirements.  Facilitates the annual Continuum of Care funded program ranking and review process.  Coordinates with Contiuum of Care (CoC) stakeholders to ensure their input on CoC planning and policies.  Oversees the performance evaluation of Continuum of Care funded projects and the Continuum of Care system measures.  Ensures meeting agendas and minutes are recorded accurately and reports, public notices, fact sheets, memorandums and letters are clear and concise.  Demonstrates project management, planning and organizational skills, familiarity with human services and non-profit systems and services in Pima County.  Negotiates and facilitates with the general public, human services professionals, TPCH Board and elected officials.  Position will develop and monitor the budget for the Planning Grant and make recommendations to the TPCH Board of Directors. Grant Writer will work closely with departmental leadership to recommend, develop and implement changes to the CoC Board and General Council where needed.

This job will require irregular working hours including evenings and weekends during peak period such as the NOFA application. 

Preferred Qualifications

At least three years of experience with a HUD Continuum of Care.

Progressive experience in human services, successful grant writing and contract administration.

Proficient use of Word, Excel, HUD software.


Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and their supplemental question responses. Phone Screening may occur as a screening mechanism based on number of applicants and will occur on February 25, 2019 if necessary.  

Highest scoring applicants will be invited to participate in an Oral Board Interview which will occur on February 28, 2019.

Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List.  An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as follows:     20% of your Training and Experience 5% of your Telephonic Screening (if necessary), and 75% of your Oral Board Interview. If telephone screens are not used, final score will be calculated as 20% of your Training and Experience and 80% of your Oral Board Interview.

Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List.  If you qualify for preference points as outlined in the Employment Profile, you must bring your documents to the Oral Boards. The DD 214 must be a copy that indicates characterization of service.   If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please contact Denise Kendle (520) 837-6958 at least 48 hours prior to the evaluation.

Pre-employment Medical Testing Requirements


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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.