PART-TIME ADMINISTRATIVE ASSISTANT (Appointed)

Public Safety Retirement Pension Office

Recruitment #2001-0231-001

Introduction

The Public Safety Personnel Retirement System (“PSPRS”) local board office is seeking an independent individual to provide administrative support on a part-time basis.   The part-time schedule is 30 hours per week.  This position is eligible for health benefits.

The office serves the Police retirement board, the Fire retirement board, and commissioned public safety personnel that participate in the PSPRS plan.

 

Essential Functions

Assists with budget preparation, monitors revenues and expenditures, compiling data relating to financial issues.

Reviews and processes invoices, deposits, and payments, preparing financial documents and billings, performing financial calculations, extract and analyze from financial databases, and reconciling accounts.

Assists with plan member actions, including retirement processes, researching and analyzing plan member issues, and documenting findings and actions.

Performs administrative duties by ordering supplies and equipment, entering various information into the system, scheduling meetings and appointments, researching, preparing and processing paperwork and other materials, compiling data, creating, preparing and reviewing correspondence and reports, monitoring contracts, and maintaining spreadsheets, logs, and files.

Responds to customer in-person, phone, and email inquiries and assists in the resolution of problems.

Performs related duties by troubleshooting office equipment issues, scheduling training classes, taking inventory, coordinating various special projects, preparing communication materials, attending meetings.

Ensures the accuracy of information and completion of requests.

May temporarily act in a higher capacity.

Minimum Qualifications

Minimum Education Level & Type: 6 months post High School

Minimum Experience Qualifications: At least 1 year experience providing administrative support, including research and analysis, computer record keeping, and composition

Special Job Requirements

This position may require passing a criminal background check, Motor Vehicle History Report, Public Records Check and/or physical and/or a drug screen .  Fingerprinting and reference checks may also be conducted prior to an offer of employment. Employment offers are contingent upon successfully passing any of the above requirements.

 

Preferred Qualifications

Microsoft Word – Intermediate Proficiency

Microsoft Excel – Intermediate Proficiency

Selection Plan

Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile and the responses to their supplemental questions. The highest scoring applicants will then be  placed in the Best Qualified band (grouping) and provided to the PSPRS Board for a selection decision.

If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please call JoAnn Acosta at (520) 837-7008 least 48 hours prior to the evaluation.

Conclusion

Communications throughout this process will be sent via email exclusively so check your email account regularly.  Failure to respond or follow instructions will result in disqualification.  All email inquiries should be directed to JoAnn Acosta at JoAnn.Acosta@tucsonaz.gov

 

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To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson.

The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers.

Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.