City of Tucson

PROCUREMENT MANAGER (#0986)

$28.21-$56.32 Hourly / $58,676.80-$117,145.60 Yearly
Salary Grade: 817

General Description

Supervises personnel performing Procurement related functions and assists in the administration of the Shared Services Procurement Division of the Business Services Department.  Prepares, solicits, evaluates, negotiates and administers the most critical, complex, and/or high profile contracts. Develops, coordinates and implements procurement programs, policies, and training materials.    Provides procurement related and contract management guidance to City employees and to the vending community

Distinguishing Characteristics

This classification supervises at least two full-time employees. Manages employees in one location and/or in multiple procurement satellite offices.

This position reports directly to the Procurement Administrator.

Essential Functions

Coordinates and supervises a team of contracting professionals by assigning work tasks, providing directions and assistance, establishing priorities, training new employees on policies and procedures, and reviewing and editing work. Performs hiring activities, disciplinary actions, performance evaluations and coordinates human resources actions. Manage employees in one location or in multiple Procurement Satellite Offices.

Acts as a liaison with, and resource for, the City departments that are served by the Procurement Manager’s team of employees by: 
regularly communicating with the executive leadership, attending management meetings or other meetings where beneficial, providing training to the staff of those departments, assisting with contract management activities, vendor performance issues, dispute resolution, mediating and resolving contractual issues, etc., providing Procurement guidance, making decisions pertaining to the application of procurement laws, policies, procedures and practices, facilitating meetings and offering solutions to problems.

Assists with executing and sustaining the Business Services Department’s vision.

Evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance, Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.    

Contributes to the needs of the community and the City by implementing and causing others to implement the organization’s values and strategies by leading through example, competency, and accountabilities.

Maintains technical and professional knowledge through such means as attending seminars, reviewing professional publications, taking classes and webinars.

Developing and maintaining vendor and customer relationships. 

Procures the most critical, complex, and/or high profile solicitations and manages complex procurement projects by: 
Reviewing, editing and finalizing requirements for solicitations and service agreements;
Preparing, soliciting, evaluating and negotiating and awarding contracts; 
Conducting pre-solicitation conferences, facilitating and managing evaluation meetings, conducting consultant interviews, demonstrations, site visits and inspections; Conducting contract compliance activities including claims and dispute mitigation; Reviewing, analyzing and responding to protests.

Develops, coordinates and implements procurement programs and policies by researching governing laws, making recommendations, evaluating current policies and practices and facilitating focus groups, surveys and special projects.

Ensures maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity.

Completes special projects as assigned.

Performs other related duties as assigned or requested. Any one position may not include all of the duties listed. This job classification specification identifies the responsibilities and tasks typically associated with the performance of the position.

Minimum Qualifications

Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 5 years public contracting

Special Job Requirements

At least one of the following professional Procurement certifications;

Certified Purchasing Manager (CPM) from the Institute for Supply Management,
Certified Professional Public Buyer (CPPB) from the Universal Public Procurement,
Certification Council Certified Public Procurement Officer (CPPO) from the Universal Public Procurement Certification Council, 
NIGP Certified Procurement Professional (NIGP-CPP) from NIGP

Job Description Disclaimer

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

CLASS: 0986; EST: 6/23/2020; REV: 6/23/2020;