performing Procurement related functions and assists in the administration of
the Shared Services Procurement Division of the Business Services
evaluates, negotiates and administers the most critical, complex, and/or high
profile contracts. Develops, coordinates and implements procurement programs,
policies, and training materials.
Provides procurement related and contract
management guidance to City employees and to the vending community
This classification supervises at least two full-time employees. Manages employees in one location and/or in multiple procurement satellite offices.
This position reports directly to the Procurement Administrator.
Coordinates and supervises a team of contracting
professionals by assigning work tasks, providing directions and assistance,
establishing priorities, training new employees on policies and procedures, and
reviewing and editing work. Performs hiring activities, disciplinary actions,
performance evaluations and coordinates human resources actions.
Manage employees in one location or in multiple
Procurement Satellite Offices.
Acts as a liaison with, and resource for, the
City departments that are served by the Procurement Manager’s team of employees
regularly communicating with the executive
leadership, attending management meetings or other meetings
where beneficial, providing training to the staff of those departments, assisting with contract management activities,
vendor performance issues, dispute resolution, mediating and resolving
contractual issues, etc., providing Procurement guidance, making decisions
pertaining to the application of procurement laws, policies, procedures and
practices, facilitating meetings and offering solutions to
Assists with executing and sustaining the
Business Services Department’s vision.
Evaluating and managing employee performance,
discussing and identifying personnel issues and facilitating resolutions,
promoting positive morale in the unit, ensuring staff is trained appropriately
for maximum performance, and providing leadership and guidance,
Develops strategic partnerships and contacts
with community representatives, external agencies, and other organizations to
develop a sense of relevant issues facing our community and to respond as a
representative of the City.
Contributes to the needs of the community and
the City by implementing and causing others to implement the organization’s
values and strategies by leading through example, competency, and
Maintains technical and professional knowledge
through such means as attending seminars, reviewing professional publications,
taking classes and webinars.
Developing and maintaining vendor and customer
Procures the most critical, complex, and/or high
profile solicitations and manages complex procurement projects by:
Reviewing, editing and finalizing requirements for solicitations and service
Preparing, soliciting, evaluating and
negotiating and awarding contracts;
Conducting pre-solicitation conferences,
facilitating and managing evaluation meetings, conducting consultant
interviews, demonstrations, site visits and inspections;
Conducting contract compliance activities
including claims and dispute mitigation;
Reviewing, analyzing and responding to protests.
Develops, coordinates and implements procurement
programs and policies by researching governing laws, making recommendations,
evaluating current policies and practices and facilitating focus groups,
surveys and special projects.
Ensures maximum value for expenditures by
preparing and negotiating contracts, making contract award recommendations,
conducting market research, providing cost and price analysis, adhering to and
implementing regulations and policies and documenting contract activity.
Completes special projects as assigned.
related duties as assigned or requested. Any one position may not include all
of the duties listed. This job classification specification identifies the
responsibilities and tasks typically associated with the performance of the
Minimum Education Level & Type: Bachelor’s Degree
Minimum Experience Qualifications: At least 5 years public contracting
At least one of the following professional Procurement certifications;
Certified Purchasing Manager (CPM) from the Institute for Supply Management,
Certified Professional Public Buyer (CPPB) from the Universal Public Procurement,
Certified Public Procurement Officer (CPPO) from the Universal Public Procurement Certification Council,
NIGP Certified Procurement Professional (NIGP-CPP) from NIGP
This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.