City of Tucson

MANAGEMENT COORDINATOR (#0234)

$28.21-$50.14 Hourly / $58,676.80-$104,291.20 Yearly
Salary Grade: 817


General Description

Coordinates and manages the development of a department's financial plan, including capital and operating budgets, and financial strategies, oversees department human resources activities, and participates in the development and implementation of department goals and objectives.

Essential Functions

Supervises and coordinates the equivalent of two or more fulltime employees and all assigned work in a unit ensuring timely and quality activities to respond to the needs of the City, community, department, and unit.

Assists with the implementation, evaluation and interpretation of department policies, projects and procedures.

Manages, coordinates, and determines priorities of work load, monitoring levels of resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, writing, reviewing and editing reports prepared by staff, and approving completed projects and reports.

Implements controls for appropriate unit staffing and effectiveness by participating in the recruitment and hiring of employees, making recommendations on employee discipline, and other human resources issues, evaluating and managing employee performance, discussing and identifying personnel issues and facilitating resolutions, promoting positive morale in the unit, ensuring staff is trained appropriately for maximum performance, and providing leadership and guidance.

Contributes to the needs of the community and City by implementing and causing others to implement the organization's values and strategies by leading through example, competency, and accountabilities.

Provides customer service by responding to information requests, conducting research, providing solutions to problems, and correcting errors.

Ensures that unit work conforms to local, state, and federal governmental regulations, and other applicable rules and requirements.

Develops a department's financial policies and plans, and manages the department's financial operations.

Prepares, develops, administers and manages a departmental budget and capital improvement program by creating and preparing budget reports and documents, conducting research and studies, reviewing paperwork and procedures, projecting revenue and expenditure estimates, monitoring expenditures, coordinating the preparation of auxiliary documents, managing financial records, making recommendations, analyzing budgets and submitting prepared budgets to department administrators, deputy directors and directors.

Forecasts and monitors department revenues.

Coordinates the development or updating of rates to generate revenues, including formulation of the underlying financial plan and implementation of rate changes in a manner that incorporates public outreach and education, and compliance with local and state laws.

Analyzes complex revenue data and explains the data in simple terms to management and elected officials.

Manages facilities and equipment, and oversees inventory control, maintenance and repairs.

Manages a department's human resources program by overseeing the department's hiring and employee performance management programs, and related human resources activities.

Manages the procurement and contracting processes for the department and assists staff with the development of Requests for Proposals, sole source justification documentation, bid wavers, and related processes for the procurement of goods and services.

Serves on teams to evaluate submitted proposals and recommends contract awards.

Participates in the development of contracts and contract negotiations, and monitors vendor performance and contract compliance.

Completes special projects assigned by the department director or deputy director.

Designs and conducts operational, functional, and economic analysis of department programs and projects for consistency and effectiveness. Develops performance measures in conjunction with national organizations.

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 5 years of experience in budgeting, accounting, contracts, procurement, and/or project management.  At least 3 of required 5 years in a Lead or Supervisory capacity in a related functional area.

 "Lead" is defined as leading at least one (1) full-time FTE in a work unit.  It does not include leading projects, departments, contractors, interns, etc.

"Supervisory" is defined as having supervised at least one (1) full-time FTE.

Pre-employment Medical Testing Requirements

None

Other Information

FLSA Status: Exempt

Occupational Group Code: 02

Occupational Group Description: General Administration

EEO Job Category Code: B

EEO Job Category Description: Professionals

Organizational Level: Superintendent/Manager

NCCI: 8810

Bargaining Unit: No Representation

Driving Requirements

The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type, is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirement's may exist based on position.

Driving Level: Secondary

License Type: Valid and Unrestricted Class D - Driver

CDL Endorsements: None

Safety Sensitive: No

Job Description Disclaimer

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

CLASS: 0234; EST: 8/10/2016 12:00:00 PM; REV: 8/10/2016 12:00:00 PM;