Provides frontline operations support for city-wide public records requests, including research, assignment, tracking, and review of requests.
This job reports to: City Records Manager
Monitors, performs research, and assigns all public records requests, including corresponding with various parties.
Supervises support staff in a unit ensuring timely and quality activities to respond to the needs of the city, community, department, and unit.
Recommends and manages divisional budget.
Manages city-wide election related activities to include ballot mailing, returns, election board support, election day activities and ballot tabulation.
Develops and maintains records request process to ensure compliance citywide. Remains current on laws, rules, policies that impact public records.
Coordinates records management including storage and retrieval of records, destruction of records, and retention of records series.
Develops and recommends program plans, initiatives, department policies, and procedures for efficient response to public inquiries.
Ensures materials are complete and in conformance with established requirements of applicable statutes and policies.
Assists with the operations of city record archives by monitoring routine and confidential operations of work.
Minimum Education Level & Type: Associate degree and/or equivalent experience
Minimum Experience Qualifications: At least 2 years in governmental research, communications, or public administration.
FLSA Status: Exempt
Occupational Group Code: 01
Occupational Group Description: Clerical and Office Management
EEO Job Category Code: F
EEO Job Category Description: Office and Clerical
Organizational Level: First Level Supervisor
NCCI: 8810
Bargaining Unit: No Representation
The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a city vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirements may exist based on position.
License Type: Valid and Unrestricted Class D - Driver
CDL Endorsements: None
Notify Me when a Job Opens for the above position(s)