City of Tucson

DEPUTY CITY CLERK (#0207)

$34.81-$61.72 Hourly / $72,404.80-$128,377.60 Yearly
Salary Grade: 819


General Description

Assists the City Clerk in planning, organizing, and coordinating all programs, functions, and activities of the City Clerk's Office to fulfill elections, records management and Mayor and Council support requirements of the City. 

Assists the director by providing leadership on an organization-wide and community basis to ensure that public services are provided in alignment with the City's strategic objectives. 

This includes evaluating personnel and program performance, preparing and administering the Department budget.

Essential Functions

Performs the following using broad discretionary judgment:   

Assists the director in planning, implementing, directing and managing of all functions and resources of the department to achieve the strategic objectives of the department and the City in an efficient and effective manner.  

Acts in the director's absence by attending meetings, making decisions, and providing department leadership.  

Assists the director with implementing the department vision and assists in leading the department for maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other human resources actions.  

Develops and administers the department budget with staff assistance.  

Implements and evaluates staff department policies, projects and programs.  

Analyzes organization and community needs, analyzes trends, reviews statistics and opportunities and communicates information to the director.  

Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.  

Champions the values of the organization through example and accountabilities.  

Ensures that department operations conform with local, state and federal governmental regulations, worker safety and other applicable rules and requirements.  

Facilitates solutions to complex problems facing the department.  

Maintains professional knowledge through such means as attending seminars, reviewing professional publications and participating in professional organizations.  

Assists the City Clerk in developing, implementing and revising division and office policies and procedures to improve organizational efficiency.  

Plans, organizes, directs and supervises the activities and personnel of a functional area or division of the City Clerk's office involving City elections administration, City records center management or specialized administrative programs and projects.  

Ensures compliance with statutory requirements; reviews, analyzes and interprets legislative provisions and proposals and recommends appropriate actions, policy direction or necessary legislative revisions.  

Prepares, monitors and evaluates division budgets and expenditures and assists in preparing City Clerk and City Council budgets.  

Conducts and supervises the conduct of administrative studies and research projects; prepares Mayor and Council transmittals and other communications.  

Acts as liaison with department heads, Council Members, various City officials and outside agencies, groups and individuals; responds to management and public requests for information and technical advice.

Minimum Qualifications

Minimum Education Level & Type: Bachelor's Degree

Minimum Experience Qualifications: At least 5 years in elections administration, records management or related administrative support function

Pre-employment Medical Testing Requirements

None

Other Information

FLSA Status: Exempt

Occupational Group Code: 02

Occupational Group Description: General Administration

EEO Job Category Code: A

EEO Job Category Description: Officials and Administrators

Organizational Level: Deputy/Assistant Director

NCCI: 8810

Bargaining Unit: No Representation

Driving Requirements

The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type, is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirement's may exist based on position.

Driving Level: Incidental

License Type: Valid and Unrestricted Class D - Driver

CDL Endorsements: None

Safety Sensitive: No

Job Description Disclaimer

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

CLASS: 0207; EST: 8/10/2016 12:00:00 PM; REV: 8/10/2016 12:00:00 PM;