City of Tucson

SENIOR COURT CLERK (#0120)

$14.10-$23.49 Hourly / $29,328.00-$48,859.20 Yearly
Salary Grade: 915


General Description

Provides administrative and research support and assistance to the courts, court clerks and judges. Handles situations requiring variance from usual and normal procedures, within allowable parameters.

Essential Functions

This is a lead position affording guidance to other positions performing the same tasks. This lead position also reviews workloads, assigns work and coaches employees with specialized instructions and practices for job accomplishments. Lead personnel may contribute to other employees' performance evaluations, assist with the hiring process by interviewing and making recommendations and providing input to supervisory staff.

Provides clerical support by setting up files for jail arraignments, locating files for daily court dockets, reviewing, recording, assigning, sorting and distributing files after court, attaching minute entries, maintaining library files, and ensuring proper disposal of closed cases and maintenance of probation files.

Assists public, in person and on telephone with inquiries regarding traffic fines, trials, hearings, warrants, extensions, jail bonds out, posting bonds, arraignments, and other information pertaining to court processes, regulations, and policies. Records, receipts, and disburses various monies collected by the court in the form of fines, fees, restitution, and bonds. Sets logs, and notifies appropriate parties regarding hearings for motions, evidentiary motions, office schedules, orders of protection, and injunctions against harassment.

Provides data entry into the automated case management system regarding court arraignments, scheduling, and compliance with court ordered sanctions.

Supports courtroom operations by maintaining judge's calendar, processing, routing, researching, and maintaining files.

Creates, processes, and maintains appropriate court records and documents for the court as required by appropriate rules, statues, policies, and procedures. Responsible for ensuring that courtroom equipment is in good operating condition, and provides jury management.

Monitors schedules by using the court computer program to ensure office notification and/or cancellation of upcoming trial dates, locate cases for upcoming court dates, provide victim notification, order police reports and evidence, and to log and track incoming motions.

Provides administrative support by processing incoming motions and orders from various courts, locating related files and logging them for motion response, filing motions in various courts and Performs related duties by assisting victims by phone and in person, and attending court with victims as necessary.

Minimum Qualifications

Minimum Education Level & Type: High School Diploma or G.E.D.

Minimum Experience Qualifications: At least 1 year administrative support, confidential information handling, and customer service in a court setting or as a paralegal

Pre-employment Medical Testing Requirements

None

Other Information

FLSA Status: Non-Exempt

Occupational Group Code: 01

Occupation Group Description: Clerical

EEO Job Category Code: F

EEO Job Category Description: Office and Clerical

Organizational Level: Lead

NCCI: 8810

Bargaining Unit: CWA

Driving Requirements

The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type, is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirement's may exist based on position.

Driving Level: Secondary

License Type: Valid and Unrestricted D - Driver

CDL Endorsements: None

Safety Sensitive: No

Job Description Disclaimer

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

CLASS: 0120; EST: 8/10/2016 12:00:00 PM; REV: 8/10/2016 12:00:00 PM;