City of Tucson


$38.91-$67.11 Hourly / $80,932.80-$139,588.80 Yearly
Salary Grade: 111

General Description

Manages personnel and directs the records section operations. Resolves operational and personnel issues.

Essential Functions

Regularly directs or supervises the work of at least two fulltime employees at the supervisor level in the section. Coordinates assigned supervisory personnel and their projects ensuring timely and quality activities for the benefit of the section, division, department, City and the community.

Oversees the planning, implementation, direction and management of all functions and resources of the section to achieve the strategic objectives of the department and the City in an efficient and effective manner.

Assists with the implementation and evaluation of department policies, programs, projects and procedures.

Assists with implementing the department vision through section activities and leads the section to maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other coordinating human resources actions.

Develops and administers the section budget with staff assistance.

Analyzes organization and community needs, analyzes trends, reviews statistics and opportunities, communicates to the department leadership of impending developments.

Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.

Implements the values of the organization through example and accountabilities.

Ensures that section operations conform with local, state, and federal governmental regulations and other applicable rules and requirements.

Facilitates solutions to problems facing the department.

Maintains technical or professional knowledge through such means as attending seminars, reviewing professional publications, taking classes and participating in developmental activities.

Manages the Records Section.

Plans, directs, and coordinates section activities by selecting assignment of personnel, implementing operating methods, training personnel, following policy and procedures, conducting hiring and termination interviews, reviewing and approving evaluations, negotiating resolutions to personnel issues, delegating projects to individuals, and reviewing projects and offering suggestions.

Resolves operational and personnel issues by reviewing reports and documentation, meeting and corresponding with related parties and researching policies, procedures and directives.

Reviews and prepares reports by assigning, monitoring and reviewing statistical data required by government agencies, preparing reports documenting section performance and objectives and assigning and reviewing procedural updates.

Prepares and administers the budget by recommending purchases of equipment and materials, and directing allocation of resources to accomplish the section mission.

Serves as unit liaison with other sections and agencies by communicating unit concerns, ensuring compliance with policies, serving on committees and passing on relevant information, completing special projects and conducting research as assigned.

Maintains Commission on Accreditation Law Enforcement Agencies accreditation by maintaining and monitoring records, protocols, and procedures to maintain certification, including audits and inspections.

Minimum Qualifications

Minimum Education Level & Type: Bachelor’s Degree

Minimum Experience Qualifications: At least 5 years of experience in law enforcement or criminal justice records keeping. At least 3 of the 5 years required in a lead or supervisory capacity.

"Lead" is defined as having to lead at least 1 FTE (Full-time employee), not including leading projects.

"Supervisor" is defined as having to supervised at least 1 FT (Full-time employee). 

*Any combination of relevant education and experience may be substituted on a year-for-year basis.

Special Job Requirements

Arizona Criminal Justice Information System Network Terminal Operator Certification

Pre-employment Medical Testing Requirements

Non-NIDA Drug Test

Other Information

FLSA Status: Exempt

Occupational Group Code: 01

Occupation Group Description: Clerical and Office Management

EEO Job Category Code: C

EEO Job Category Description: Technicians

Organizational Level: Superintendent/Manager

NCCI: 8810

Bargaining Unit: No Representation

Driving Requirements

The following information pertains to driving requirements for this classification with the City of Tucson. Under "Driving Level" None, Secondary or Primary, refers to the driving responsibility as it relates to the essential functions of the classification. License Type, is just that, the type of Arizona Driving License required for the classification. If the position requires a Commercial Drivers License (CDL), the endorsements will be listed under "Endorsements." Under Safety Sensitive a "Yes" means employees with this classification are subject to pre-employment and random drug testing. License Type A,B,C,D,or M may require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. Exceptions to classification driving requirement's may exist based on position.

Driving Level: Secondary

License Type: Valid and Unrestricted D - Driver

CDL Endorsements: None

Safety Sensitive: No

Job Description Disclaimer

This description is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. They are intended to describe the general nature and level of work being performed by individuals assigned to this position.

CLASS: 0115; EST: 8/10/2016 12:00:00 PM; REV: 8/10/2016 12:00:00 PM;