Tampa Skyline
Tampa Skyline
Tampa Skyline

Departmental Vehicle & Equipment Coordinator

Recruitment #240228-362200-001


This is responsible work involving acquisition and coordination of maintenance and construction equipment utilization.  Bargaining unit position.

Nature Of Work

The employee in this class is responsible for ensuring the efficiency, productivity and effective performance of the maintenance team and coordinating vehicle and equipment acquisition and the assignment of vehicles and off-road equipment pertinent to the maintenance and repair of collections systems. Work is of more than average difficulty and involves assuring the availability of a sufficient number and type of vehicles and equipment, and verifying operating conditions. Under general supervision, the employee must exercise reasonable initiative and independent judgment in performing assigned tasks to including providing assistance in verifying cases of vehicle and equipment abuse and/or neglect by operators and others. Work is reviewed through conferences, observation, reports submitted, and results obtained.

Examples of Duties

Monitors and evaluates work processes for improved maintenance team efficiency; schedules resources for team members growth; maintains continuous forecast of resources and maintenance activities; evaluates performance measures; evaluates work practices.

Checks and verifies deficiencies identified by potential operators utilizing the vehicle check list; determines whether deficiencies discovered warrant immediate correction; instructs operators in vehicle and equipment inspection and recording requirements and procedures.

Coordinates, prioritizes and monitors departmental equipment and vehicle maintenance; monitors service level agreements (SLAs) with Fleet Maintenance division of Public Works; makes recommendations for altering preventive maintenance criteria based on changing operating conditions; revises maintenance schedules to assure sufficient availability of equipment to cover needs; provides monthly vehicle and equipment maintenance plans to teams.

Coordinates vehicle and equipment acquisition with leadership team, team leaders and Purchasing Department; performs research to aid in the preparation, review and /or updating of specifications for equipment acquisition; is responsible for vehicle and equipment budget preparation and monitoring.

Develops effective team members; reinforces and supports the use of business skills, technical and team skills; deals with personnel issues; communicates needs and expectations.

Co-develops, reviews and implements plans and goals; coordinates the work with other teams, support groups and leadership.

Investigates and prepares reports relative to the division on vehicle and equipment accidents resulting in property damage and bodily injury, theft and vandalism; identifies cases of vehicle and equipment abuse and/or neglect; coordinates with Training and Safety Specialist on training needs.

Performs related work as required.

Knowledge, Skills & Abilities

Working knowledge of: the operation and care of vehicles used in the department; equipment scheduling techniques and procedures; the construction, assembly and maintenance requirements of diverse construction vehicles and equipment; specification preparation; equipment and vehicle records keeping and report writing.

Some knowledge of: purchasing procedures; occupational hazards and applicable safety precautions.

Ability to: conduct vehicle and equipment inspections for malfunctions; establish and maintain effective working relationships with others; prepare clear, accurate and complete reports both orally and in writing.

Minimum Qualifications

Graduation from an accredited high school or vocational school, preferably with some training in electronics repairs, and three (3) years of experience in the operation, maintenance or repair of a variety of heavy maintenance/construction vehicles and equipment, preferably with six (6) months experience in specification preparation/vehicle acquisition; or an equivalent combination of training and experience.

Licenses or Certifications

Possession of a valid Florida driver’s license; a valid Florida Commercial Driver’s License Class “A” with Tanker. Hazmat/Combination (5th wheel) endorsements within 12 months of being employed with the City of Tampa.

Possession of a valid Florida driver’s license;  a valid Florida Commercial Driver’s License Class “B” (for Solid Waste Only).


Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.