Tampa Skyline
Tampa Skyline
Tampa Skyline

Police Public Records Specialist I

Number of Vacancies:1

Recruitment #260311-750705-001

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Introduction

This is highly responsible specialized technical work in receiving and coordinating police public records requests.

Nature Of Work

Employee serves as the public records specialist for all police department public records requests. The employee also performs varied and highly specialized technical research and document preparation in relation to public records requests. Duties are of considerable difficulty and involve dealing with technical and/or legal terminology and complex administrative assignments. Although under direction, many tasks are performed independently requiring considerable initiative and independent judgment because of the highly responsible nature of work assignments. Work is reviewed through conferences, observation, and results obtained.

Examples of Duties

Receives and processes public records coming into TPD; acknowledges receipt of public records requests; ensures the accuracy of information being processed.

Research information for all requests; fulfills requests through available resources. 

Performs appropriate redaction of documents; submits documents to legal for review. 

Expedites flow of information between various divisions/personnel as necessary. 

Works within multiple systems to answer customer service queries as well as public records requests. 

Maintains a strong working relationship with TPD's legal advisor and PIO. 

Coordinates with the staff to ensure compliance with the law and protection of open departmental investigations and identification of crime victims. 

Performs related work as required.

Knowledge, Skills & Abilities

Considerable knowledge of: public records laws; department organization and responsibilities; pertinent ordinances, laws, rules, regulations, and standard operating procedures; effective communications techniques; records keeping techniques; business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.

Ability to: search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; coordinate work with other departments, legal and the public information officer; speak clearly and communicate effectively; interpret ordinances, regulations, rules, and standard operating procedures in a clear, concise manner; understand and carry out complex oral and written instructions; establish and maintain effective working relationships with employees and the general public. 

Skill in: utilizing managing and organizing a large volume of assignments. Records Management System such as Versadex, CAD, Public records systems such as GovQA or related systems and Evidence.Com

Physical Requirements

Mostly sedentary, indoors, requires extended use of computer, typing and viewing monitor.

Minimum Qualifications

Graduation from an accredited college or university with an Bachelor’s degree and two (2) years of experience in law enforcement records or a related research field. Experience must include at least six (6) months of direct involvement in processing public records requests; OR

An equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Licenses or Certifications

Must be able to attain FCIC/NCIC Limited Access certification within 30 days of employment.

Examination

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

Comments

Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

Conclusion

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