Grants Program Supervisor

This is complex supervisory work coordinating and supporting operations of a team of professionals in service of the City of Tampa and the City's strategic objectives in a centralized budget and financial planning office.

An employee in this class is responsible for the variety of tasks associated with team development and supervision in support of the city's grant and similar programs. Tasks are of a high degree of difficulty and complexity and include training, coaching, advising, developing, disciplining, mentoring, and leading a team of specialized professionals in the field of grants or grant-related programs. Employees of this class are expected to maintain relationships with administrators, management, and other personnel affected by their programs. Employee will also be required to train or advise personnel on other teams of relevant processes and procedures as necessary. While this position is performed under general supervision, employees must exercise considerable initiative and independent judgment. Employees in this position must complete significant projects using proven and documented methodologies, report regularly on plans and work, and generate and present reports on a variety of subjects. Work is reviewed through conferences, documents submitted, and results obtained.

Review and maintain grants procedures and policy on an annual basis.

Assists with preparation of annual, quarterly, and monthly budget reports, plans, and projections for all grant related appropriations; support personnel in the management of grants; Assists with reconciling the City's financial systems with various Federal and States grants management systems; Assists accounting staff in the preparation and review of the City's Annual Single Audit and the Schedule of Expenditures of Federal Awards and State Financial Assistance.

Coordinate with staff internally on a regular basis and throughout the organization as required on efforts and significant events, such as opportunities for funding, notices of award, progress updates, regular status reports on ongoing projects, and other similar actions.

Leads efforts associated with recovery from emergencies, disasters, or related events and serves as point of contract for recovery support organizations such as the Federal Emergency Management Agency (FEMA), Florida Division of Emergency Management (FDEM), private insurance, and others; gathers costs and prepares reimbursement requests with supporting documentation; assists with mutual aid deployment reimbursements; report on status of recovery efforts orally or in writing.

Serve as a representative of the organization to external community boards and committees, including Local Mitigation Strategy Working Group, State and Federal Lobbying action groups, and others.

Develops and maintains a thorough understanding of city resources and processes through independent research and communication with all levels of staff.

Works with management to determine project priorities and timelines and reports progress as required.

Completes performance evaluations; approves leave requests; develops plans for staffing; adjusts work schedule to meet deadlines.

Recruits, supervises, develops, enhances, and evaluates the work of subordinate employees.

Performs related work as required.

Ability to: read, understand and interpret grant notice of funding opportunities and grant agreements; plan, assign, supervise and review the work of others; collect and analyze data to draw sounds conclusions; formulate and present recommendations and implementation methods; prepare and present oral and written reports; establish and maintain working relationships with other employees and managerial personnel; understand and communicate effectively with city staff.

Graduation from an accredited college or university with a bachelor's degree, (master's preferred), in business or public administration, finance, social sciences, or a related field with an emphasis on writing or research and five (5) years of progressively responsible experience in governmental grants or funding agreements including three (3) years supervisory experience.

An equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Possession of a valid driver's license may be required.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

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