Introduction
This is responsible work involving event coordination for the municipal convention center.
Nature Of Work
An employee in this class is responsible for performing tasks of average difficulty involving event coordination for the municipal convention center. Under general supervision, the employee is required to exercise reasonable initiative and independent judgment in coordinating activities related to lessee needs. The exercise of considerable tact and courtesy is also necessary in dealing with the public. Position will require that work be performed on weekends and during irregular hours. Work is reviewed while in progress through observation and upon completion through reports submitted, public response and results obtained.
Examples of Duties
Obtains
clients’ needs; explains policies, procedures, and services offered through the
convention center; works directly with meeting planners to coordinate the
successful execution of events, arranges services such as catering,
security, audio visual, internet, utilities, and emergency personnel; provides
event specific information such as floor plans and event timelines convention
center departments and service providers; manages the events to ensure work is
performed.
Acts as
liaison between the convention center and the lessees; coordinates activities
as they relate to lessee needs both prior to and during events such as
conventions, trade shows, or public shows; conducts follow-up meetings to
verify information and resolve problems.
Submits floor
plans required by the Fire Inspector for review and approval.
Works closely
with the Fiscal Department to ensure ancillary expenses are appropriately
billed and invoiced.
Prepares
non-technical drawings and sketches using AutoCAD; enters event information
into designated software programs.
Attends staff
meetings to discuss upcoming schedules and events, conduct site visits,
planning meetings and pre-cons.
Prepares and
maintain files and reports.
Checks
assigned areas for safety hazards and address any concerns; reviews all incident
reports.
Performs
related work as required.
Knowledge, Skills & Abilities
Working
knowledge of: convention
center standard operating procedures; strong organizational and communication
skills, basic computer skills.
Ability to: multi-task, coordinate effectively
with various stakeholders, clients and service providers. maintain records and prepare clear and
accurate reports; establish and maintain effective working relationships with
other employees, meeting planners, and the general public.
Minimum Qualifications
Graduation from an accredited college or university with a
bachelor’s degree in public relations, business administration, recreation,
mass communications, marketing, hospitality
or a related field and three (3) years of experience in events coordination,
meeting planning at a convention center, conference center, hotel, expo hall or
other related venue.
Licenses or Certifications
Possession of a valid Florida driver’s license may be
required.
Preferred Certifications:
- Certified
Meeting Professional (CMP),
- Certified in Exhibition Management (CEM)
- Certified Venue Professional (CVP)
Comments
Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.
Conclusion
HELPFUL HINTS FOR COMPLETING YOUR APPLICATION: Please register before you begin the application process. This will enable you to view and re-use information from previously submitted applications to complete and submit any future applications. Please make certain your application is complete and the information you provide clearly demonstrates that you possess the minimum job qualifications as stated in the job announcement. Resumes can be submitted in support of an application, but not in lieu of an application. Resumes and copies of certifications or other required documents may be attached to your online application.
