Procurement Manager

This is responsible managerial and supervisory work in the procurement of goods and services for the City of Tampa.

An employee in this class, under general direction, serves as the Purchasing Department's procurement manager. Work is of considerable difficulty, requiring the exercise of considerable initiative and independent judgment in directing the buying section for goods and service. Work is reviewed through observation, reports, periodic conferences, and results achieved. Appointed position; employee serves at the pleasure of the Mayor.

Directs procurement personnel on technical questions relating to bid preparation, contract terms, insurance requirements, resolution preparation and general procurement methods and practices.

Reviews the work of subordinates through the resolution and Budget Office Transmittal (BOT) process; develops work methods and procedures; reviews and determines purchasing agent workload and commodity assignments.

Oversees the annual vendor renewal process; ensures that BOTs and resolutions are prepared according to City rules and regulations; ensures that all bids for goods, services, and inventory items are awarded on a timely basis to prevent the disruption of service delivery to the public through a lapse in product availability or services.

Coordinates all bid and specifications development within the Procurement Systems Administration Team; works proactively with end user departments in the development of bid schedules and in bid specification development; interacts with the Contracts Administration Team on the development and execution of contracts administration plan for all Bids and RFPs; interacts with the Procurement Systems Administration Team on the preparation, scheduling and publishing and receipt of all Bids and RFPs; interacts with the legal staff department on related topics.

Writes policies and procedures and maintains the procedures manual; prepares the annual fiscal year end close out schedule for year end purchases; maintains and updates records concerning WMBE and Affirmative Action Program; performs research through various methods.

Proactively leads the effort involved in the fiscal year end close out process; provides an annual timely performance review of the buying team; provides constant feedback on the performance of the buying team.

Plans, assigns, schedules, supervises, and reviews the work of subordinates; recommends such personnel actions as employment, promotions, transfers, demotions, suspensions, and dismissals; responds to requests for leave; provides needed training; completes performance evaluations.

Acts in the absence of the Purchasing Director as required.

Performs related work as required.

Extensive knowledge of: principles, procedures, ethical standards and priorities of governmental purchasing; modern developments, current literature, and sources of information relating to purchasing activities.

Considerable knowledge of: modern management practices and procedures; purchasing and requisition practices and procedures.

Ability to: learn and apply the Tampa City Charter, City Code and purchasing regulations; research and evaluate purchasing methods and programs; establish and maintain effective working relationships with city officials, directors, managers, employees, the business community, vendors, and the general public; plan, assign, direct, and coordinate the work of subordinates in a manner that promotes full performance.

Skill in: research and analysis of data.

Graduation from an accredited college or university with a bachelor's degree in business administration, accounting, public administration, or a related field and three (3) years of progressively responsible municipal purchasing experience, including three (3) years in supervisory experience.

Certification through the National Institute of Governmental Purchasing or the National Association for Purchasing Management is highly recommended.

Possession of a valid Florida drivers license required.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

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