|Open Date||8/13/2019 5:00:00 PM|
|Filing Deadline||8/20/2019 11:59:00 PM|
|Salary||$19.45 - $27.72/hour; $3,371.33 - $4,804.80/month; $40,456.00 - $57,657.60/year|
|Type of Recruitment||Promotional|
Receives and screens telephone calls, greets office visitors, answers questions and provides information to the public, including copies of ordinances, minutes, and other public record documents; conducts research to identify and ensure provision of correct documents requested; instructs public on method of accessing records provided on-line; collects monies for copies, code enforcement fines, etc.
Attends City Council meetings and records meetings and other official functions; converts action agendas into draft minutes and ensures that appropriate data is included and that information is accurately reflected as a matter of public record; ascertains that all back-up materials and files for current City Council agenda items are accounted for and distributed appropriately; verifies the status of variance and zoning petitions; prepares letters and motions from action agendas and distributes to proper entities; prepares resolutions that go to the Mayor for signature with transmittal letter; ensures that official documents and copies thereof are properly signed, stamped, numbered and dated; prepares files for zonings, plan amendment, historic property tax exemption, etc.
Attends meetings of a variety of boards and committees, including the Community Redevelopment Agency, Public Nuisance Abatement Board, General Employees Pension Board, and Civil Service Board, and records their sessions and prepares draft minutes; may prepare and distribute Notice of Hearings, written orders of the Civil Service Board, and subpoenas pursuant to established procedure; prepares and processes a wide variety of official records and/or legal documents.
Performs a variety of assignments involving retention, retrieval and disposal services for the records of all municipal departments; assists with the continued development and maintenance of a citywide records management program; researches official records to compile histories of agencies, individuals, meetings, and events; participates in activities associated with arranging records into a computer system for information retrieval; assists records management staff in scheduling records for destruction or permanent retention in city archives; provides technical assistance to the public, city departments, and researchers in referencing materials in the archives.
Receives and checks for accuracy all transmittals from City departments for record storage; uses records management database (TRIM) to enter, track, search, and process disposal for the records of all municipal departments; provides Inventory Technician appropriate paperwork to facilitate retrieval and/or pick-up for daily runs, reviews and verifies for accuracy and completeness; provides Micrographics Supervisor with listings of documents to be filmed as determined from retention schedules; coordinates activities with commercial storage facility; recommends changes to procedures and/or forms to Records Manager.
Performs related work as required.
Considerable knowledge of: business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.
Ability to: search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; understand and carry out complex oral and written instructions; establish and maintain effective working relationships with public officials, employees and the general public and deal with public relations problems effectively, courteously, and tactfully.
Skill in: taking and transcribing dictation; operating modern work processing equipment; use of a typewriter.