Contract Services Technician

Health, vision, dental, and life insurance; annual and sick leave; paid holidays; pension and tax-deferred compensation (457) plans; and more.

This position is responsible for the administration of Purchasing Department contract renewals, Job Order Contracting (JOC) program work order tracking/verification, Contract Management Report oversight and any other Purchasing Department tasks administrative tasks as needed. 

An employee in this class is responsible for performing a variety of purchasing functions relating to municipal contracts. Tasks included are of average difficulty and include the following items: 1) Monitoring and managing total flow of the contract renewal process for all term contracts  through the Purchasing Department and/or City Council Resolution approval process; 2) Maintenance of Contract Management Report for all Purchasing contracts via an electronic format (database, web-based, etc.); 3) Oversight and tracking of Job Order Contracting (JOC) Program work orders/projects to ensure proper pricing and subcontractor requirements are being adhered to; and 4) Any other administrative tasks needed for Purchasing Department as needed. 

Under general supervision, employee receives most assignments either orally or in rough draft, necessitating exercise of reasonable initiative and independent judgment in establishing priorities, determining contractual requirements, assuring timely completion of each assigned task, or interpreting procedures, rules, and regulations. Work is reviewed while in progress and upon completion through observation, reports submitted, and results obtained.  

Establishes and maintains files, control logs, and other correspondence to ensure accurate and complete record keeping of renewals and non-renewals, including compliance with insurance requirements, subcontracting forms reconciliation and prepares vendor requested contract pricing escalations based on Consumer Price Index (CPI) and Producers Price Index (PPI) and submits to Director of Purchasing for final approval.

Maintains the Purchasing Department’s Contract Management Report for all current contracts including but not limited the following: Contract Name, Vendor Name, Department Contact, Expiration Date, Contracted $ Amount.  This report will be maintained electronically and published on the Purchasing Department website.  

Facilitate and monitor Job Order Contracting (JOC) Program requirements including communications between the program’s provider (Gordian Group), Purchasing Department, Minority Business Development Office, other City departments utilizing the JOC Program and the awarded contractors performing services.  In addition this position will ensure proper pricing and subcontracting requirements are adhered to throughout the work order process. 

Monitors and reviews government regulations affecting City of Tampa contracting activities and recommends revisions to policies and practices to ensure compliance.

Performs related work as required.

Considerable knowledge of: City of Tampa contract processing and renewals; city operating and purchasing processes; standard forms and documents used in calculating CPI and PPI; and Microsoft Office Suite products.

Working Knowledge of: city, federal, state and local laws, regulations and guidelines related to Equal Employment Opportunity, Affirmative Action and Women/Minority Business Enterprise contracting; basic accounting and bookkeeping procedures, methods, and terminology; basic computer record keeping principles and practices.

Ability to: establish and maintain effective working relationships with fellow employees, vendors, and the general public; read, understand and interpret contracts, project manuals and proposals; compile and present clear, concise reports orally and in writing; maintain records and files.

Graduation from an accredited high school or vocational school supplemented by some training in purchasing procedures and three (3) years of experience in governmental accounting, bookkeeping, purchasing or related work; or an equivalent combination of training and experience.

Possession of a valid drivers license may be required.