Senior Procurement Analyst

Health, vision, dental, and life insurance; annual and sick leave; paid holidays; pension and tax-deferred compensation (457) plans; and more.

An employee in this class is responsible for monitoring and managing total flow of routine and complex solicitations (Invitation to Bid, Request for Proposal, etc.), contracts, and resolutions through interface with Purchasing’s administrative support staff, other departmental personnel, legal review, and administrative approval.  Tasks are of considerable difficulty and include critical review of documents and methods, and preparation of summary and exception reports for management.  Under general direction, employee is required to exercise considerable initiative and independent judgment in continuous review and development of procurement methods and best practices.  Work is reviewed through conferences, meetings, observations, reports submitted and results obtained.

Engages requesting department(s) personnel to gather information to facilitate process; prepare and finalizes  document specifications, conducts pre-bid meetings, pre-proposal conferences and site visits, facilitates evaluation committees, develops and negotiates contracts, finalize City Council resolution items, ensure all contracts are executed in a timely manner and complete any other procurement documents for compliance with purchasing policies, procedures and good business practice.  

Maintains on-going monitoring of contracts to ensure compliance with city regulations or requirements; manages, tracks, and coordinates total workflow to administrative support staff; prioritizes work when necessary; maintains accurate contract management of all projects and provides discrepancy reports for purchasing and requesting department(s).  

Prepares and provides summary reports of work volume and quality to management; identifies quality deviations and opportunities for improvement; participates in discussions and contributes with other procurement staff and management to resolve deviations and affect improvements.

Consults with Senior Analysts, Analysts, Procurement Specialists, Analysts and departmental management team  on technical questions relating to specification review, bid preparation, user interface, contract terms and conditions, insurance requirements, equal business/minority business opportunities and resolution preparation; coordinates purchasing and general procurement methods and practices.  

Reviews solicitation document data with department users and vendors; prepares award/contract renewal documents, create documents for management approval and  City Council resolution preparation; conducts review of vendor invoices to ensure compliance with award/contract specifications; prepares reports and provides feedback to departmental personnel concerning findings.  

Recommends procedural modifications and improvements to management for review and implementation.  

Establishes and maintains files, control logs, and other office records in order to ensure accurate and complete record keeping of various activities and/or transactions.  

Performs related work as required.

Extensive knowledge of:  governmental and general procurement methods and practices related to software and professional services contracting; the principles, ethical standards, and priorities of governmental purchasing; municipal purchasing laws, City Charter, City Code, regulations, and procedures; grades, qualities, supply sources, and market factors for services, commodities and equipment frequently required by large municipalities; anti-trust laws and contract law under the Uniform Commercial Code.   

Considerable knowledge of:  economic and financial principles; computer technology and use including experience in Oracle EBS, Microsoft Office Product Suite, online bid/quote solicitation software programs and project/contract tracking/documentation.  

Ability to:  critically review procurement methods and practices; analyze detailed historical purchasing data; prepare and present meaningful summary reports; prepare detailed management plans for assigned classes; write clear, concise business correspondence and management reports; review the work of others, acting as consultant to department personnel engaged in purchasing activities; perform value analysis, forecasting, statistical sampling, cost/benefit comparisons, and other related financial and economic computations; conduct and preside over small and large meetings; establish and maintain effective working relationships with City employees, officials, bidders, vendors, and other governmental agencies.

Graduation from an accredited college or university with a bachelor’s degree in business administration or a related field and three (3) years of experience in high value and volume purchasing operations;  or an associate’s degree and five (5) years of experience in high value and volume purchasing operations.

Current certification through the National Institute of Governmental Purchasing (NIGP) and Universal Public Procurement Certification Council (UPPCC) as a Certified Professional Public Buyer (CPPB) and/or Certified Public Procurement Officer (CPPO) or as a Certified Purchasing Manager (CPM) through the National Association for Purchasing Management (NAPM) is highly preferred.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

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