City of Tampa

Director of Contract Administration (#928900) MJ

$55.91-$87.72 Hourly / $9,691.07-$15,204.80 Monthly / $116,292.80-$182,457.60 Yearly


This is highly responsible professional and managerial work in the preparation and administration of municipal construction contracts, and supervision of architectural design.

Nature Of Work

An employee in this class, under administrative direction, is responsible for managing the preparation of contract documents for professional and construction services and providing architectural design, civil drafting, and construction inspection services for capital improvement projects. Work involves the application of extensive initiative and independent judgment and is of unusual difficulty in such areas as coordinating Capital Improvement Projects (CIPs) with the budget office and user departments, and coordinating negotiations with architectural and engineering consultants for major projects. Work is reviewed by conferences, reports, and results achieved. Appointed position; employee serves at the pleasure of the Mayor. As outlined in the City Charter, the incumbent must reside within the City of Tampa or be willing to relocate.

Examples of Duties

Reviews and submits CIPs for all user departments (except water and sewer departments); develops scope and cost information; coordinates CIPs with budget office and user departments; manages CIP specifications and bid documents for buildings and transportation.

Reviews and coordinates contract document “boiler plate” language for city’s “Standard Forms and Agreement” provisions for construction contracts; schedules and coordinates Consultant Competitive Negotiation Act (CCNA) annual contracts selection processes; develops process for review of qualifications of CCNA annual consultant services by city staff; for projects exceeding the CCNA threshold, takes responsibility for preparing and issuing RFPs, evaluating proposals, making recommendations and participating in shortlist presentations.

Establishes annual contracts with architectural and engineering firms for design, bid document preparations, construction inspection, surveys, landscape design, and related services; manages architectural design, civil drafting, and construction inspection for CIP projects.

Plans and implements building improvements required by federal, state, and local regulatory agencies, including but not limited to, the American with Disabilities Act, energy conservation, and space allocation programs related to city facilities.

Administers contracts from the bid evaluation phase through fulfillment of the contract including managing change orders, approving payment disbursements, dispute resolution and other matters related to execution of the contract.

Prepares reports and correspondence; assigns, develops, and evaluates staff; manages unit budget and work processes.

Performs related work as required.

Knowledge, Skills & Abilities

Considerable knowledge of: principles and practices of architectural design, civil drafting, and construction inspection services for capital improvement projects; modern office practices, procedures, and equipment; modern management principles and practices; modern developments, current literature, and sources of information relating to contract administration

Working knowledge of: modern accounting principles and practices and the application of data processing to the establishment, monitoring, and analysis of capital improvement projects.

Ability to: read and interpret development plans and specifications and legal documents related to professional and service contracts.

Skill in: gathering and analysis of financial and budgetary data.

Suggested Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree in architecture, or related field and five (5) years progressively responsible experience in architectural design, civil drafting and construction inspection activities, including three (3) years of contract administration and supervisory experience; or an equivalent combination of training and experience.

Licenses or Certifications

Possession of a valid drivers license may be required.


During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 928900; EST: 8/12/2013;