City of Tampa

This is responsible specialized office clerical work.

An employee in this class is responsible for performing clerical assignments of average difficulty in support of the City Clerk’s Office and staff as well as the City Council members. Position serves as receptionist to the City Clerk’s office but also requires proficiency in typing and use of computer equipment and software to generate correspondence and other materials. Under general supervision, employee receives instructions orally and in writing and performs tasks requiring the exercise of reasonable initiative and independent judgment. Employee may also apply specialized knowledge and experience in responding to inquiries and complaints. Work is reviewed while in progress and upon completion through observation, reports submitted, and results obtained. Appointed unclassified, non-exempt position.

Performs clerical work and coordinates activities to relieve supervisor of details; establishes and maintains records, files and accounts; handles confidential documents according to procedures in order to maintain their security; processes P-card statements; prepares quarterly financial reports for the City Clerk’s Office; may be responsible for preparation of documents, deposits, accounts, summaries, and reports; schedules board meetings and maintain up-to-date calendar of meetings; orders, verifies, stores, and distributes office supplies, forms and equipment; maintains physical inventory; prepares property control forms for fixed assets, etc.

Types or uses a variety of computer software to prepare agendas, notices, minutes, correspondence, reports, and other materials from copy, rough draft or general instructions; serves as recording secretary for City Council meetings or other Boards and Commission meetings, as needed.

Receives and responds to inquiries and complaints by establishing and promoting effective relationships with the public, municipal officials, and other employees; explains functions and services of municipal departments.

Maintains schedules and processes departmental records through the records management system; sorts and routes mail and other documents.

Operates various office machines and equipment.

Performs related work as required.

Knowledge of: rules, regulations, procedures, and functions of the assigned area as well as appropriate municipal codes, ordinances, resolutions and regulations, organization, programs, and policies;  business English and mathematics; standard office practices, procedures, and equipment; use of computers where required.

Ability to: understand and follow complex oral and/or written instructions; prepare clear and concise written reports; maintain complex records; edit and correct correspondence and reports for final typing or production; meet the public; establish and maintain effective working relationships with others; position might require the ability to lift up to 30 pounds.

Ability and skill in: operation and minor maintenance of office machinery and equipment; typing or operating computer accurately.

Mostly sedentary, indoors, requires extended use of computer, typing and viewing monitor.

Graduation from an accredited high school and six (6) months of office experience in a City Clerk’s office or similar executive environment; or an equivalent combination of training and experience.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.