City of Tampa

Police Public Records Specialist II (#750706) N30

$32.51-$48.65 Hourly / $5,635.07-$8,432.67 Monthly / $67,620.80-$101,192.00 Yearly

Introduction

This is highly responsible lead technical work receiving and coordinating law enforcement public records requests in accordance with Florida’s Public Records Act.

Nature Of Work

Employee serves as the lead public records specialist for all requests coming into the Police Department. Duties are of considerable difficulty, are typically time-sensitive, and may involve dealing with highly technical and/or legal terminology and complex administrative assignments. Although under direction, many tasks are performed independently requiring considerable initiative and independent judgment because of the highly responsible nature of work assignments. Work is reviewed through conferences, observation, and results obtained.

Examples of Duties

Performs lead duties for the purpose of organizing activities; issues work assignments; coordinates collection of required records from various units throughout the department.

Receives and coordinates all public records requests for TPD; acknowledges receipt of all public records requests; ensures the accuracy of information being processed; oversees and maintains tracking system for all requests; researches information for all requests; fulfills requests through available resources; performs appropriate redaction of documents; submits documents to legal for review. 

Coordinate strategy with the Public Information Officer and Legal Advisor for the release of high-profile information, effectively balancing transparency, legal requirements, and the necessity of protecting sensitive organizational data. 

Expedites flow of information between various divisions/personnel as necessary; serves as liaison between the public and TPD. 

Provides assistance, training and materials to staff. 

Performs related work as required.

Knowledge, Skills & Abilities

Considerable knowledge of: public records laws; department organization and responsibilities; pertinent ordinances, laws, rules, regulations, and standard operating procedures; effective communications techniques; records keeping techniques; business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.

Ability to: search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; coordinate work with other departments, legal and the public information officer; speak clearly and communicate effectively; interpret ordinances, regulations, rules, and standard operating procedures in a clear, concise manner; understand and carry out complex oral and written instructions; establish and maintain effective working relationships with employees and the general public. 

Skill in: utilizing managing and organizing a large volume of assignments. Records Management System such as Versadex, CAD, Public records systems such as GovQA or related systems and Evidence.com.

Physical Requirements

Mostly sedentary, indoors, requires extended use of computer, typing and viewing a monitor.

Minimum Qualifications

Graduation from an accredited college with an bachelor’s degree and three (3) years of extensive experience in the maintenance, auditing, or research of law enforcement data, with a proven track record of applying public records laws. OR An equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Licenses or Certifications

Possession of FCIC/NCIC Certification required.

Examination

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

Comments

Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.
CLASS: 750706; EST: 3/11/2026;