City of Tampa

Police Public Records Technician (#750700) 025

$22.23-$31.63 Hourly / $3,853.20-$5,482.53 Monthly / $46,238.40-$65,790.40 Yearly


Introduction

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.  Bargaining unit position.

Nature Of Work

Employee serves as the public records coordinator in the Tampa Police Department for all public records requests.  The employee also performs varied and highly specialized technical research and document preparation, accessing various databases, reviewing and processing official records and legal documents.  Duties are of considerable difficulty and involve dealing with highly technical and/or legal terminology and complex administrative assignments.  Although under direction, many tasks are performed independently requiring considerable initiative and independent judgment because of the highly responsible nature of work assignments.  Work is reviewed through conferences, observation, and results obtained.

Examples of Duties

  • Receives and coordinates all public records requests for the Tampa Police Department; acknowledges receipt of all public records requests; ensures the accuracy of information being processed; oversees and maintains logs of all requests; researches information for all requests; fulfills requests through available resources; performs appropriate redaction of documents; submits documents to legal for review.
  • Processes official public records documents in accordance with applicable laws, ordinances and regulations; requests related files from other divisions within the department. 
  • Prepares and processes a wide variety of official records and/or legal documents; expedites flow of information between various divisions/personnel as necessary; serves
  • as the liaison between the public and Tampa Police Department.
  • Requests mobile dispatch transactions, evidence and logs, vehicle information, repair logs and extra-duty assignments; requests videos for red light camera, city cameras and dash camera from police vehicles; requests photographs from the photo lab; and orders 911 calls and radio transmissions. 
  • Utilizes computer to prepare correspondence, memoranda, reports, spreadsheets and other technical materials as directed and from rough draft where required; Types correspondence, memoranda, reports and other office documents; edits materials to be typed to ensure proper grammar and punctuation, improve clarity, and correct inaccuracies; proofreads own work; composes correspondence independently or from general outlines; develops forms and highly technical documents utilizing specialized computer software; prepares and maintains files; scans files; research and prepare reports; operates standard office equipment such as typewriter, calculator, computer, microfilm and microfiche equipment and copier.
  • Collects monies for requests; generate invoices for billing; determine and calculates costs of items provided. 
  • Performs related work as required.

Knowledge, Skills & Abilities

Considerable knowledge of:  public records laws; city organization and department responsibilities; pertinent ordinances, laws, rules, regulations, and standard operating procedures; effective communications techniques; records keeping techniques;
business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.
Ability to:  search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; coordinate work with other departments, legal and the media;  speak clearly and communicate effectively; interpret ordinances, regulations, rules, and standard operating procedures in a clear, concise manner; understand and carry out complex oral and written instructions; to use a computer and related software; establish and maintain effective working relationships with public officials, employees and the general public and deal with public relations problems effectively, courteously, and tactfully.
Skill in: communication and effective writing; typing and the use of computer related office software, ie. Word, Excel, Access, etc, and other related databases and internet search engines. 

Minimum Qualifications

Graduation from an accredited high school and five (5) years of experience in research or records maintenance preferably with experience related to public records; or an equivalent combination of training and experience.

Comments

Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 750700; EST: 1/7/2016 4:51:00 PM; REV: 3/1/2021;