During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency. Bargaining unit position.
Employee serves as the public records coordinator in the Tampa Police Department for all public records requests. The employee also performs varied and highly specialized technical research and document preparation, accessing various databases, reviewing and processing official records and legal documents. Duties are of considerable difficulty and involve dealing with highly technical and/or legal terminology and complex administrative assignments. Although under direction, many tasks are performed independently requiring considerable initiative and independent judgment because of the highly responsible nature of work assignments. Work is reviewed through conferences, observation, and results obtained.
Considerable knowledge of: public records laws; city organization and department responsibilities; pertinent ordinances, laws, rules, regulations, and standard operating procedures; effective communications techniques; records keeping techniques;
business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.
Ability to: search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; coordinate work with other departments, legal and the media; speak clearly and communicate effectively; interpret ordinances, regulations, rules, and standard operating procedures in a clear, concise manner; understand and carry out complex oral and written instructions; to use a computer and related software; establish and maintain effective working relationships with public officials, employees and the general public and deal with public relations problems effectively, courteously, and tactfully.
Skill in: communication and effective writing; typing and the use of computer related office software, ie. Word, Excel, Access, etc, and other related databases and internet search engines.
Graduation from an accredited high school and five (5) years of experience in research or records maintenance preferably with experience related to public records; or an equivalent combination of training and experience.
Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.