City of Tampa

• Receives and coordinates all public records requests for the Tampa Police Department; acknowledges receipt of all public records requests; ensures the accuracy of information being processed; oversees and maintains logs of all requests; researches information for all requests; fulfills requests through available resources; performs appropriate redaction of documents; submits documents to legal for review.
• Processes official public records documents in accordance with applicable laws, ordinances and regulations; requests related files from other divisions within the department. 
• Prepares and processes a wide variety of official records and/or legal documents; expedites flow of information between various divisions/personnel as necessary; serves
• as the liaison between the public and Tampa Police Department.
• Requests mobile dispatch transactions, evidence and logs, vehicle information, repair logs and extra-duty assignments; requests videos for red light camera, city cameras and dash camera from police vehicles; requests photographs from the photo lab; and orders 911 calls and radio transmissions. 
• Utilizes computer to prepare correspondence, memoranda, reports, spreadsheets and other technical materials as directed and from rough draft where required; Types correspondence, memoranda, reports and other office documents; edits materials to be typed to ensure proper grammar and punctuation, improve clarity, and correct inaccuracies; proofreads own work; composes correspondence independently or from general outlines; develops forms and highly technical documents utilizing specialized computer software; prepares and maintains files; scans files; research and prepare reports; operates standard office equipment such as typewriter, calculator, computer, microfilm and microfiche equipment and copier.
• Collects monies for requests; generate invoices for billing; determine and calculates costs of items provided. 
• Performs related work as required.

Considerable knowledge of:  public records laws; city organization and department responsibilities; pertinent ordinances, laws, rules, regulations, and standard operating procedures; effective communications techniques; records keeping techniques;

business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.

Ability to:  search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; coordinate work with other departments, legal and the media;  speak clearly and communicate effectively; interpret ordinances, regulations, rules, and standard operating procedures in a clear, concise manner; understand and carry out complex oral and written instructions; to use a computer and related software; establish and maintain effective working relationships with public officials, employees and the general public and deal with public relations problems effectively, courteously, and tactfully.

Skill in: communication and effective writing; typing and the use of computer related office software, ie. Word, Excel, Access, etc, and other related databases and internet search engines.