City of Tampa

Facilities Management Planner/Scheduler (#644000) 034

$34.63-$49.36 Hourly / $6,002.53-$8,555.73 Monthly / $72,030.40-$102,668.80 Yearly


This is responsible work involving coordination of resources and managing assets for the Facility Management Division.  Bargaining unit position.

Nature Of Work

An employee in this class is responsible for planning, scheduling and monitoring all Facility Management in-house and contractual projects and the preventive maintenance program. Tasks include planning and scheduling activities of skilled trades workers to provide cost effective maintenance of City buildings and facilities. Employee ensures availability of required manpower, equipment and materials. Under general supervision, the employee performs tasks of average difficulty requiring the exercise of reasonable initiative and independent judgment. Work is reviewed through conferences, reports submitted, and results obtained.

Examples of Duties

Plans work activities for city employees and contractual workers; prioritizes preventive and reactive maintenance; identifies planned work activities; maintains continuous 30- day forecasts of resources and projects; prioritizes, schedules, and coordinates resources; coordinates work and training needs with others.

Coordinates and oversees projects including Capital Improvement Projects (CIPs) as well as the coordination and scheduling of the facility management preventive maintenance program.

Assists with providing sustained, dynamic, and cost effective maintenance of city assets. Establishes performance measures, which monitor and provide feedback on the effectiveness of planned maintenance work processes; is responsible for production monitoring and reporting.

Establishes and implements long range, strategic planning procedures and effective coordination of resources; coordinates monthly planning meetings.

Ensures availability of required equipment and materials; stages equipment and materials for planned work; prepares requisitions for procurement; acquires materials with credit card; coordinates with procurement specialist on high dollar purchases; coordinates repair and maintenance of equipment with vendors; prepares budget recommendations for equipment and services.

Maintains effective communication and coordination of resources between work teams, contractors, vendors and management staff.

Monitors inventory and establishes criticality ratings for related equipment and infrastructures.

Manages activities utilizing the work management system (TMA); reviews and approves work orders for scheduling; prepares and distributes monthly forecast reports; prepares end of month performance reports; provides zone maintenance reports; monitors and analyzes backlog for scheduling; maintains TMA database; organizes and categorizes workload backlog requirements.

Evaluates the following: number of backlogged work orders at beginning of month; percentage of scheduled work orders completed (end of month report); ratio of planned versus corrective; number of monthly forecast reports completed per year; average time to complete work order by category.

Performs related work as required.

Knowledge, Skills & Abilities

Working knowledge of: facility and equipment maintenance requirements; resources; division process; computerized work management systems.

Some knowledge of: predictive maintenance systems; inventory system; purchasing system; city budget process.

Ability to: organize; gather and analyze data to make recommendations; read atlas, asbuilt plans and construction plans; read and interpret specifications; establish and maintain effective working relationships with other employees, contractors, City department representatives, and vendors.

Skill in: computers (Access, Excel, Word, reporting software); records keeping;: communication; human relations.

Minimum Qualifications

Graduation from an accredited high school or vocational school and five (5) years of experience in facilities management/maintenance, procurement, scheduling projects, working with an automated work management system , and/or performance tracking; or an equivalent combination of training and experience.

Licenses or Certifications

Possession of a valid Florida driver’s license.


Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 644000; EST: 8/13/2013; REV: 3/1/2021;