City of Tampa

Contracts Management Supervisor (#531700) S23

$44.55-$66.82 Hourly / $7,722.00-$11,582.13 Monthly / $92,664.00-$138,985.60 Yearly


Introduction

This is highly responsible administrative and supervisory work involving all phases of contract preparation, bidding, management, monitoring, and processing.

Nature Of Work

Under general direction, an employee in this class of work supervises, implements, monitors, and enforces contract compliance requirements on city capital improvement projects. Work is of unusual difficulty and involves supervising employees in the preparation of required contracts and related documents, and assuring that necessary administrative, legal, accounting, and records keeping actions take place to facilitate the realization of projects and agreements. The exercise of extensive initiative and independent judgement is required as well as tact and courtesy in public contact relative to contract management activities. Work is reviewed through conferences; reports submitted and result achieved.

Examples of Duties

Plans, assigns, schedules, supervises, and reviews the work of subordinate employees; recommends such personnel actions as employment and promotions; responds to requests for leave; completes performance evaluations and administers required discipline; ensures that subordinates receive appropriate orientation and training.

Supervises the preparation of bidder's contract packages; coordinates the scheduling of construction contracts, advertisement, bid openings and award of contracts with the Purchasing Department.

Supervises the preparation of construction and consultant contracts to ensure that all contract clauses and special provisions are included in all documents; reviews and updates construction contracts and service agreements to ensure compliance with current federal, state and local requirements; analyzes and prepares reports, contracts, and service agreements for City Council consideration and approval.

Coordinates with the City Attorney's office the departmental activities relating to cases in litigation; negotiates with contractors regarding situations covered by guidelines and precedents.

Maintains records relating to contract compliance monitoring; reviews and complies with record retention procedures.

Ensures activities comply with the City's Women and Minority Business Enterprise (W/MBE) program in regards to contract activities including compliance in contract processes with the city's affirmative action/equal employment opportunity goals.

Performs related work as required.

Knowledge, Skills & Abilities

Extensive knowledge of: contract administration and document preparation; contract purchasing issues, processes and documents; standard forms and documents used in the construction industry.

Considerable knowledge of: laws, guidelines and requirements governing contract structure and content; municipal administrative management principles and practices; effective supervisory techniques.

Working knowledge of: building design and construction processes from planning and programming through warranty period.

Ability to: plan, assign, supervise, and review the work of others; read, understand and interpret legal documents; establish and maintain effective working relationships with city officials, directors, managers, employees, and vendors; establish, maintain, analyze, and interpret records and detailed inventory and accounting information; prepare clear, accurate and complete reports; set clear objectives and measures and monitor process, progress and results.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor's degree in business or public administration or a closely related field and five (5) years of progressively responsible contract administration experience including three (3) years in supervisory experience; or an equivalent combination of training and experience.

Licenses or Certifications

Possession of a valid Florida driver’s license might be required.

Comments

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 531700; EST: 8/9/2013; REV: ;