City of Tampa

Parking Administrative Specialist (#401360) 024

$23.38-$33.33 Hourly / $4,052.53-$5,777.20 Monthly / $48,630.40-$69,326.40 Yearly


Introduction

This is highly responsible clerical and analytical work in performing parking monthly reconciliations and office support work.  Bargaining unit position.

Nature Of Work

An employee in this class is responsible for performing tasks of more than average difficulty, which involve reviewing, processing, and/or investigating requests for parking services and charges, or other related matters. Additionally, the employee is responsible for the analysis, reconciliation and appraisal of parking revenue control hardware and software effectiveness. Under general supervision, the employee exercises reasonable initiative and independent judgment in assessing department services and activities and in modifying analysis, reconciliation and audit coverage based on audit findings. While most of the work of an employee in this class is performed in an office setting, some work will be on-site in parking facilities or at on-street parking meters. Work is reviewed through observation, conferences, reports, and other documents submitted, results obtained, and audits. Employee must exercise reasonable initiative and independent judgment as well as tact and courtesy while working in accordance with established guidelines.

Examples of Duties

Relieves supervisor of many administrative details in matters not requiring policy decisions; provides information concerning established policies and procedures; responds to complaints or refers to appropriate respondent; participates in information searches and compiles data on assigned projects; verifies accuracy of records/data.

Verifying and validating parking monthly financial transactions; receiving, processing, tracking and cataloging parking invoices, requisitions, and purchase orders in accordance with established regulations and procedures for the parking division.

Verifying audits and reconciliations, balancing receipts to ensure accountability of transactions.

Verifies and compiles validated (third party) daily parking charges and processes this information for billing.

Utilizes computer to prepare correspondence, memoranda, reports, and other technical materials as directed and from rough draft where required; edits materials to be typed to ensure proper grammar and punctuation, improve clarity, and correct inaccuracies; proofreads own work; composes correspondence independently or from general outlines; develops forms and highly technical documents utilizing specialized computer software.

Orders and distributes supplies; maintains physical inventory of supplies, forms, and equipment; processes purchase requisitions; prepares and/or monitors administrative and specialized budgets for department; prepares cash receipts and deposits monies; prepares records for archiving.

Operates, cleans, and performs minor adjustments and limited maintenance on a variety of office machines and related equipment; coordinates maintenance, repair, and servicing of equipment and/or facilities.

Performs related work as required.

Knowledge, Skills & Abilities

Considerable knowledge of: business English, mathematics, and accepted practices of grammar and composition; standard office practices, equipment usage, and procedures; operation of computer equipment and related software.

Working knowledge of: rules, regulations, administrative procedures, policies, and functions of the assigned department.

Ability to: review financial transaction records for accuracy, completeness, and conformance to standards; sort and classify data; perform mathematical verifications and reconciliations with speed and accuracy; formulate conclusions and recommendations and present data verbally and in writing; establish and maintain effective working relationships with city employees and the general public and deal with public relations problems tactfully and courteously.

Ability and skill in: use of standard office equipment and computers; use of computer software, including Access and Excel

Minimum Qualifications

Graduation from an accredited high school supplemented by college level course work in accounting or a related field preferred (associate degree preferred) and three (3) years of general office or clerical experience including one (1) year of experience in financial records keeping and analysis: or an equivalent combination of training and experience.

Licenses or Certifications

Possession of a valid driver’s license might be required.

Examination

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

Comments

Employees may be required to work rotating shifts, including nights, weekends, holidays, and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.


CLASS: 401360; EST: 4/25/2022;