City of Tampa

Client Facilitator Specialist (#264510) 021

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$18.95-$27.10 Hourly / $3,284.67-$4,697.33 Monthly / $39,416.00-$56,368.00 Yearly


Introduction

Bargaining unit position.

Nature Of Work

Employees in this class are responsible for performing tasks of more than average difficulty, providing the first level of support for all customers (phone, e-mail, and walk-ins); which involve reviewing, analyzing, processing, investigating and responding to customer concerns, as they relate to residential and commercial permit activities, as well as providing first level support to citizens in navigating the City’s website and permitting online portal. The exercise of reasonable initiative and independent judgment is required in the interpretation of basic permitting requirements. Public contact is an integral part of the job, employees are required to exercise considerable tact and courtesy. Work is performed under general supervision with assistance available from higher level technical personnel in dealing with problems and technically demanding questions and is reviewed through observation, oral and written reports, and upon completion through observation of results obtained.

Examples of Duties

Answers and responds to inquiries by telephone, e-mail and in person as they relate to reviewing, processing and/or investigating status about permit applications, fees due, payments, contractors’ licenses and insurance, general permit requirements, Notices of Commencement, inspections, Certificates of Occupancy, electrical power releases, performs administrative duties, deposits checks, and other related duties.   

Assists customers in navigating the City’s website and online permitting portal, troubleshoots digital signature submissions for customers. 

Registers, verifies, and/or updates contractors’ licenses and workers’ compensation insurance statuses; updates authorized agents in permitting system. Schedules/cancels inspections and assists with problems that arise. 

Schedules walk-in appointments for customers, functions as receptionist on a rotational basis, signs customers into the City’s queueing system, and guides in-person customers to the appropriate work unit.   

Under general supervision, the employee participates in assignments that require considerable contact with the general public. 

Operates a computer to prepare correspondence, creates and maintains records and reports. 

Performs related work as required.

Knowledge, Skills & Abilities

Considerable knowledge of: standard office practices and procedures; administrative skills; Microsoft Office applications. 

Working knowledge of: Use of computers. 

Ability to: establish and maintain effective working relationships with other employees and the public; perform basic mathematical calculations with accuracy.

Minimum Qualifications

Graduation from an accredited high school or vocational school and one (1) year of customer service in an office/call center setting or administrative support experience.


CLASS: 264510; EST: 10/2/2020 1:14:00 PM; REV: 3/1/2021;