City of Tampa

Art Programs Project Coordinator (#150000) N26

$24.22-$36.33 Hourly / $4,198.13-$6,297.20 Monthly / $50,377.60-$75,566.40 Yearly


This is responsible work involving assisting the Art Programs Manager in accomplishing specified goals relating to the city’s public art program.

Nature Of Work

An employee in this class is responsible for performing tasks of more than average difficulty in support of the Art Programs Manager to promote the involvement of artists in projects throughout the city, enhance the physical environment of the city, and celebrate the city’s unique character and identity. This employee works under general supervision and is required to exercise considerable initiative and independent judgment with respect to project management, public relations and educational outreach for the program. Work requires considerable tact and courtesy in resolving issues with artists, inter-departmental representatives, and public art committee members. The position requires some work to be performed on nights, weekends, and holidays to ensure service standards are being achieved. Work is reviewed through conferences, observations and results obtained.

Examples of Duties

Assists manager in identification and development of proposed public art projects, including two-dimensional (e.g. painting, photography, prints, collage, murals, drawings), three dimensional [e.g. free standing sculpture, earthworks, fiberworks, glass, mosaics, kinetic), and other art media forms [e.g. video, sound, functional fixtures); assists in establishment of scope of projects, setting of artist eligibility standards, preparation and posting of call to artists, organizing the artist selection process, and developing the overall project schedules; assists in determining site selections where project art work may be placed.

Receives artists proposals in response to posting of calls and reviews to determine if proposals are complete as submitted; contacts artists regarding incomplete proposals and areas of deficiency in proposal; responds to artist inquiries on a variety of matters including the composition and background of project selection panel for commissioned art projects, the extent to which substitution of examples of illustrative work is permissible (photographs instead of slides, etc.), possible alternative approaches to projects, contact representatives for sponsors within the community that may be partners in specific projects; information on existing public art projects that may impact proposals; etc.

Manages routine public art projects as assigned; oversees budgets for such projects; coordinates the posting of call to artists, the selection process, oversight of project scheduling and completion, and final presentation and display of art.

Contacts selection committee members for public arts projects; coordinates committee members travel and lodging; establishes schedules and locations for committee to meet for review and selection of artist proposals.

Assists manager in research of public art grant opportunities and in drafting of grant proposals; maintains records of works completed through the grant process and use of grant funding; assists in developing educational outreach tools such as web site and printed materials; updates web site on a regular basis.

Assists in the development of new public/private initiatives in public art; researches programs in other agencies and conducts literature searches to establish best practices, identify new concepts, and locate unique methods of cooperative approaches to funding and developing public art projects; assists in identifying persons trained in handling and/or repair of art for relocation and/or restoration needs.

Oversees maintenance of the public art collection; updates and maintains public art inventory records, including type and nature of art, display or storage location, and other relevant data; through various forms of presentation, markets public art pieces to city department for potential display in their facilities; schedules the placement of art pieces from the collection in various public buildings and facilities for public viewing and to enhance public appreciation of art; determines rotation schedule for art work; ensures art work is properly labeled; may periodically check to determine if art work is appropriately displayed and protected from damage; has art work removed for repair if damaged.

Maintains and updates an artist database to establish a listing that may be used a resource for posting of future calls to artists for the public art programs and to serve as a conduit between artists and architects, landscape architects, builders and developers who may desire to incorporate art into their design plans; compiles artist concept statements, work examples, contact methods, etc. for the database.

Recruits volunteers or interns to assist in the public art program; supervises volunteers and interns in administrative, marketing, research, and other aspects of the program; provides staff support to the Public Art Committee and to consultants as required.

Performs related work as required.

Knowledge, Skills & Abilities

Considerable knowledge of: arts administration; operation of modern office computer equipment and related software; effective communication techniques; methods of performing multi-tasks and prioritizing activities.

Working knowledge of: project management.

Ability to: establish and maintain effective working relationships with artist, developers, interdepartmental representatives, and the public and to deal with public relations problems tactfully and courteously. Skill in: use of computers, including MS Office, FrontPage, and PowerPoint.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree in an art related field (e.g. art history, art education, fine arts) and six (6) months of experience in an art related field, OR graduation from an accredited college or university with an associates’ degree and three (3) years of experience in an art related field.

Licenses or Certifications

Possession of a valid State of Florida driver’s license.


Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 150000; EST: 8/8/2013; REV: 7/27/2018;