$18.75-$26.63 Hourly / $3,250.00-$4,615.87 Monthly / $39,000.00-$55,390.40 Yearly
Maintains work order data for proper records keeping via work management database or computerized maintenance management system (CMMS); accepts incoming work order requests and independently dispatches all emergency requests to appropriate personnel or vendor; tracks labor and materials via work management system and provides periodic reports to management as requested; utilizes software reporting features to create reports and modify records to comply with guidelines, policies and procedures.
Establishes, maintains, and monitors departmental records, files and accounts; is responsible for preparation of documents including journal entries, purchase orders and requisitions, utility service agreements, financial summaries, and reports; tracks documents/requests to monitor progress through system; reconciles purchasing card transactions; orders, verifies delivery, stores, and distributes office supplies, forms, uniforms, and equipment; communicates with Purchasing and Central Accounting personnel; processes paperwork to Central Accounting for payment of invoices; maintains physical inventory; prepares property control forms for fixed assets, etc.
Reviews city facility lease agreements to determine service responsibility; monitors contractual service agreements to ensure work is performed as specified by contract and vendors comply with contractual pricing.
Uses a variety of computer software to prepare correspondence, reports, specifications, and other materials; maintains daily work order data.
Receives and responds to more difficult inquiries and complaints by establishing and promoting effective relationships with the public, customers, vendors, and other employees; attends to complaints and issues work orders, records type of action and results.
Maintains schedules and processes departmental records through the records management system; sorts and routes mail and other documents.
Operates, cleans and performs minor adjustments and maintenance on various office machines and equipment. May operate a variety of communications equipment as required.
Performs related work as required.
Considerable knowledge of: business English and mathematics; standard office practices, procedures, and equipment; use of computers for preparing documents, spreadsheets, work order requests.
Working knowledge of: rules, regulations, procedures, and functions of the assigned area as well as appropriate municipal codes, ordinances, resolutions and regulations, programs, and policies.
Ability to: understand and follow complex oral and/or written instructions; prepare clear and concise written reports; maintain accurate and complete records; establish and maintain effective working relationships with others; some positions may require the ability to lift up to 30 pounds.
Ability and skill in: operation and minor maintenance of office equipment and computers.