City of Tampa

Real Estate Business Programs Coordinator (#092510) N39

$42.62-$63.92 Hourly / $7,387.47-$11,079.47 Monthly / $88,649.60-$132,953.60 Yearly


Introduction

This is highly responsible professional, and technical work involving department business needs and related systems support in real estate negotiations, including property acquisitions, leases, and disposition of city property.

Nature Of Work

An employee in this classification performs a wide variety of complex tasks of considerable difficulty as it pertains to analysis, development and maintenance of business programs, project management and business flow procedures for real estate professionals, para-professionals, and coordinates accomplishment in accordance with the policies and programs of the department. Tasks are of more than average difficulty and include developing functional requirements and specifications for business programs and analyzing operational procedures of organizational and development activities to enhance business and management practices.  The employee assists the Real Estate Director in directing the more complex real estate programs and negotiations. Work is performed under direction, may involve numerous evening sessions, and requires the ability to work a flexible schedule. Work is reviewed while in progress through conferences, observations and reports submitted and upon completion through results obtained.

Examples of Duties

Coordinates work assignments through collaboration with departmental teams and support staff in performing assigned tasks.

Plans, develops, coordinates and manages multiple business projects.

Streamlines and improves the business processes. 

Develops and maintains service goals and performance standards metrics.

Develops, implements, and maintains a quality assurance program to include performance standards metrics to measure productivity, effectiveness, performance and customer satisfaction.

Develops and maintains Standard Operating Procedures program.    

Consults with users, professional staff, and functional team members on questions; analyzes and resolves business problems.  

Reports the progress and performance of tasks; coordinates departmental involvement; ensures continuity of activities.  

Assists the real estate director in developing city real estate strategies; determines acquisition parameters so that property search, determination of real estate ownership, and negotiations can be initiated; confers with other city department managers concerning their specific needs and conducts appropriate searches to locate suitable land and/or facilities for their operations.

Assigns projects to Real Estate Contract Specialists; assists and advises real estate personnel in the approach to and analysis of projects; ensures that work is completed in accordance with plans and schedules.

May serve as lead negotiator on the more complex real estate negotiations and on matters of substantial financial impact to the city; inspects and evaluates real estate and determines estimate of value; inspects real estate to determine if a contemplated use is appropriate for a particular piece of real estate; reviews all documents to complete land acquisition and disposition agreements, leases, and hold harmless agreements.

Reviews and evaluates real estate documents provided by staff, Legal Department, or third parties; participates in meetings with appraisers to negotiate fees and letters of engagement; assures that legal, accounting and budgetary requirements with respect to the property purchases, dispositions and financial transactions comply with professional and legal requirements.

Prepares reports and correspondence as required.

Performs related work when required.

Knowledge, Skills & Abilities

Considerable knowledge of: real estate practices, procedures and laws; requirements of form, content and recording necessary to validate real estate documents; methods of appraisal of property; real estate title and valuation work; modern management practices and procedures.

Ability to: read and interpret technical location plans and property descriptions; plan, assign, direct, and coordinate the work of professional, para-professional, and clerical employees in a manner that promotes full performance; write and speak clearly and succinctly in a variety of communication settings; establish and maintain effective working relationships with city officials, employees, representatives of property owners, lending institutions, and the general public; set clear objectives and measures and monitor process, progress and results.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree in public or business administration, real estate, or related area and five (5) years of experience in real estate with federal, state, county and/or city agencies in such areas as negotiations, property acquisition, leases, eminent domain, management, disposal and development of property,; OR  Graduation from an accredited college or university with a associate’s degree in public or business administration, real estate, or related area and seven (7) years of experience in real estate with federal, state, county and/or city agencies in such areas as negotiations, property acquisition, leases, eminent domain, management, disposal and development of property.

Licenses or Certifications

Possession of a current Florida Real Estate Broker’s License, or ability to obtain within one (1) year of employment. Possession of a valid Florida driver’s license.

Comments

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.


CLASS: 092510; EST: 4/20/2022;