This is responsible
supervisory work in managing the department's grant
administration and facilitation of strategic funding initiatives.
An employee of
this class performs highly responsible, complex professional work on an
independent basis as it relates to strategic project funding and grants
coordination and administration. The employee works with administrators,
department directors, management staff, the City's intergovernmental relations
coordinator and external lobbyists to establish strategic funding initiatives
and plans that support the Mayor's priorities and initiatives. Work is of more than average difficulty and
involves advanced management, research and analytical skills application. Work
is performed under general supervision with considerable initiative and
independent judgment. Important responsibilities are to ensure assignments are
conducted in a thorough manner; recommendations are developed and presented
which provide a sounds basis for actions. Work is reviewed through reports,
presentations, and grants management.
Create and maintain long term business/grant relationships with external
grant donors to include private foundations, federal governmental agencies,
state governmental agencies; and various local agencies that could potential be
partners in grant applications.
Supervise, plan, assign, and review work of grants coordination and
administration team; completes performance evaluations; approves leave
requests; develops plans for staffing; adjusts work schedule to meet grant
Identify and develop strategies to optimize the grants administration
process; serve as liaison between City of Tampa and grantors.
Provide capacity building to team through on-the-job grant writing,
reporting, procurement, grant budgeting and other training as needed.
submitting all grant applications to donors; reviews grant applications for
accuracy, compliance and requirements prior to submission; responsible for
reviewing and processing all letters of support for signature.
Manage all online
grant management portal users and access; ensure updates and compliance with SAM.gov requirements.
and update grants manual and grants policy on an annual or as needed basis.
benefit analysis prior to recommending grant submittal; gives recommendations
on funding sources.
cultivate relationships with new and potential funding agencies.
kickoff meetings to ensure grant implementation team is aware of reporting,
procurement, and financial grant requirements.
quarterly grants meeting and holds other grant meetings as necessary; prepares
monthly and quarterly grant reports which include grants awarded, grants
pending notification and grants forecast; prepares research, reports, and
presentation as requested by supervisor.
lobbyists and intergovernmental relations staff; coordinate with grant
accounting staff on grant financial reports and reimbursements; assist with
FEMA grants management including gathering City's costs and preparing
reimbursement requests with supporting documentation; assists with mutual aid
Serve on the
County's and City's Local Mitigation Strategy Working Group which develops
all-hazards strategy outlining the threats, vulnerabilities and strategies to
make the communities more disaster resilient.
work as required.
knowledge of: methods, procedures,
management, and analysis of grants oversight, compliance and administration; the
City's strategic outcomes and where and how to apply for grant funding to
support these outcomes; the process to apply for competitive grants from
various donor entities; the process to access formula/entitlement grants provided
by the Federal government; grant submittal requirements of various granting
of: U.S. and State
government grant regulations and policies; principles of organization and
management; supervisory techniques; effective training techniques; methods of
accounting and budgeting; agenda/staff summary review process.
Ability to: read, understand and interpret grant notice of funding
opportunities and grant agreements; plan, assign, supervise and review the work
of others; collect and analyze data to draw sounds conclusions; formulate and
present recommendations and implementation methods; prepare and present oral
and written reports; establish and maintain working relationships with other
employees and managerial personnel; understand and communicate effectively with
an accredited college or university with a bachelor's degree in public or
business administration, planning, social sciences or related field and (5)
years of experience in research, developing, or administering grants and (3)
years of supervisory experience.
During periods when the Mayor issues an emergency
declaration for the City of Tampa, all employees may be required to work in
preparation, response or recovery activities related to the stated emergency.