City of Tampa

Grants Specialist (#062000) N32

$31.76-$47.52 Hourly / $5,505.07-$8,236.80 Monthly / $66,060.80-$98,841.60 Yearly


This is responsible professional work in locating and developing grant programs for a City department, including monitoring and evaluating grant programs for contract compliance.

Nature Of Work

An employee in this class is responsible for a variety of tasks associated with conducting research to locate, develop and submit grants requests for various departmental programs. Tasks are of more than average difficulty and include conferring with management, budget and operational personnel affected by the proposed program to establish the scope, objectives, budget, and implementation schedule. The exercise of reasonable initiative and independent judgment is required in communicating with funding agency representatives to obtain background and technical data and conducting follow-up review and analysis to determine whether the City’s needs and the grant goals and requirement are compatible. Work is performed under direction and reviewed through conferences, documents submitted and results obtained.

Examples of Duties

Researches, identifies, reviews, and analyzes potential grant and other funding sources for department projects from state and federal agencies, non-profit groups and other sources; disseminates information on grant opportunities to supervisor and other managerial staff; meets with various personnel to discuss priorities and the possibility of securing grant funds to meet particular needs and to inform them of the process involved in obtaining funds; conducts follow-up review and analysis to determine if the department’s needs and the grant requirements and goals coincide.

Establishes contact with representative of prospective grantors to obtain background or technical data needed that will assist in formulation of the grant request; works with department management and operational staff members and with representatives of other city departments to establish the scope, objectives, budgets, and expenditure proposals for the grant; writes grant proposals consistent with requirements of the funding agency.

Coordinates the application process and acceptance process of local, state and federal grants and cooperative agreements for the department; assists with obtaining City Council resolutions for applications, contracts and awards involving grants; ensures that applications and awards are processed through the applicable City of Tampa grant point of contact.

Monitors and assists others in monitoring grant activities to assure compliance with various grantor requirements; provides post-award administrative support such as requests for budget revisions and grant extensions from the grantor agencies; interprets directives, polices and procedures, contracts, cooperative agreements, federal and state guidelines, Office of Management and Budget (OMB) Circulars and Florida Statutes as they pertain to grant funding and audits; prepares or assists grant projects managers in compiling and reviewing progress reports and determining eligibility of expenses for grant reimbursements.

Independently plans, designs, and conducts non-grant related research studies as requested; analyzes research data and recommends policies, procedures, and other courses of action as a result of the analysis; conducts statistical and other qualitative analyses and verifies the accuracy and consistency of selected data; prepares reports.

Performs related work as required.

Knowledge, Skills & Abilities

Working knowledge of: grants and government funding resources; data sources necessary for developing grant proposals (census bureau, etc.).

Knowledge of: computers and various software programs including word processing and spreadsheets.

Ability to: take grant ideas from personnel and translate into format required by grant agencies; read, comprehend, interpret, and apply grant regulations and proposal guidelines; plan, develop and coordinate grant programs; conduct research and analytical activities; work independently and as a member of a team; manage and prioritize projects effectively to meet proposal and reporting deadlines; establish and maintain effective working relationships with city employees and with representatives of other governmental and endowment-related agencies; prepare oral and written reports.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree in planning, public or business administration, social sciences, or a related field and one (1) year of experience in researching, developing or administering grants or endowment funded projects, including preparation of grant applications; or an equivalent combination of training and experience.

Licenses or Certifications

Possession of a valid drivers license may be required.


Employees may be required to work rotating shifts, including nights, weekends, holidays and overtime as needed. During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 062000; EST: 8/14/2013;