City of Tampa

HRMS Manager (#050975) ME

$45.22-$70.83 Hourly / $7,838.13-$12,277.20 Monthly / $94,057.60-$147,326.40 Yearly

Introduction

This is highly responsible administrative and professional work in managing the recording and processing of personnel actions (pay, employee assignment and organizational data) for municipal employees, directing the maintenance of central personnel records, and serving as systems administrator for the human resources management systems (HRMS).

Nature Of Work

Under administrative direction, the employee in this class serves as the administer of the Human Resources Management Systems (HRMS) within the Human Resources department.  Work involves the application of technical knowledge and skills required for system administration, records maintenance, and human resources system special projects and problem solving.  Work is of unusual difficulty and requires the application of knowledge of principles, practices, and procedures of public personnel administration, federal and state laws and guidelines relating to job duties, (e.g. public records law, FLSA, etc.) and Information Technology Services (ITS) and computer applications to work processes.  It also requires extensive initiative and independent judgement in coordinating with ITS and Central Payroll to control the payroll/personnel system and to consult with managers and employees regarding the application of personnel policies and collective bargaining agreements.  Work is reviewed by conferences, reports submitted, and results achieved. Appointed position; employee serves at the pleasure of the Mayor.

Examples of Duties

Coordinates changes to HRMS system maintenance with ITS and payroll and assures all personnel data transactions are entered into the system, including pay increases, personal data, employee assignment data, organizational structure, and other data. Develops procedures and ensures protection of all employee personal data and ensures compliance with Chapter 119 data protection requirements.
Develops systems calendar that provides deadlines for the payroll/personnel system for various processing events (weekly, bi-weekly, monthly, year-end); analyzes data generated from multiple systems to ensure all are in synce and comply with applicable federal and state rules/procedures.
Serves as a key member of the system(s) implementation teams; reviews, processes, and analyzes documents; sets up the information needed on the tables used by Oracle, Kronos, and TeleStaff; meets with consultants and other team members on various issues pertaining to the design, input, and output of information to the payroll/personnel system; documents processes and procedures on entering the information to Oracle, Kronos, and TeleStaff.
Reviews and processes leave of absence requests, sick leave bank usage, and temporary assignments as designee of Director of Human Resources; plans and coordinates processes for city-wide personnel file maintenance, HRMS systems maintenance, upgrades, and new implementations.
Prepares reports and correspondence; assigns, develops, and evaluates staff; manages unit budget and work processes. While the work is mainly conducted during routine business hours, due to the nature and level of responsibilities, availability during non-business hours or emergencies may be required.
Performs related work as required.

Knowledge, Skills & Abilities

Extensive knowledge of:  modern management practices and procedures; modern office practices, procedure, and equipment.
Considerable knowledge of:  principles, practices, and procedures of public personnel administration; federal and state laws and guidelines relating to job duties (e.g. public records law, FLSA, etc.); ITS and computer applications to work processes.
Ability to:  write and speak clearly and succinctly in a variety of communication settings; establish and maintain effective working relationships with city employees, multiple level of the organization including department directors, managers and elected officials, and the general public; plan, assign, direct, and coordinate the work of professional, para-professional, and clerical employees in a manner that promotes full performance. Public sector human resources systems management. 

Suggested Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree (master’s degree preferred) in human resources, business or public administration or related field and five (5) years of experience in human resources, preferably HRMS systems administration; including three (3) years of  supervisory experience.

Comments

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.
CLASS: 050975; EST: 5/14/2020; REV: 1/24/2022;