City of Tampa

This is highly responsible specialized lead technical work receiving and coordinating public records requests in accordance with Florida’s Public Records Act.

Employee serves as the lead public records coordinator for all requests citywide, except for those directed to the Police Department. Duties are of considerable difficulty, are typically time-sensitive, and may involve dealing with highly technical and/or legal terminology and complex administrative assignments. Although under direction, many tasks are performed independently requiring considerable initiative and independent judgment because of the highly responsible nature of work assignments. Work is reviewed through conferences, observation, and results obtained. Employees in this class may work varied hours and irregular schedules as required by the nature and length of City Council and other board meetings.

Performs lead duties for the purpose of organizing teamwork activities; issues work assignments; reviews work of subordinate staff for accuracy and tracks/reports the progress of work to supervisor.

Receives and coordinates all public records requests citywide, except for TPD; acknowledges receipt of all public records requests; ensures the accuracy of information being processed; oversees and maintains tracking system for all requests; researches information for all requests; fulfills requests through available resources; performs appropriate redaction of documents; submits documents to legal for review.

Expedites flow of information between various divisions/personnel as necessary; serves as liaison between the public and/or City departments.

Performs related work as required.

Considerable knowledge of: public records laws; city organization and department responsibilities; pertinent ordinances, laws, rules, regulations, and standard operating procedures; effective communications techniques; records keeping techniques; business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.

Ability to:  search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; coordinate work with other departments, legal and the media; speak clearly and communicate effectively; interpret ordinances, regulations, rules, and standard operating procedures in a clear, concise manner; understand and carry out complex oral and written instructions; establish and maintain effective working relationships with public officials, employees and the general public and deal with public relations problems effectively, courteously, and tactfully.

Skill in: utilizing GOVQA public records management software; managing and organizing a large volume of assignments.

Graduation from an accredited college or university with a bachelor’s degree and three (3) years of experience in research or records maintenance preferably with experience related to public records; or an associate' degree and five (5) years of experience in research or records maintenance preferably with experience related to public records. Paralegal training and 6 months of lead or supervisory experience is preferred.

Possession of a valid driver's license may be required.