City of Tampa

This is highly responsible specialized lead technical work receiving and coordinating public records requests in accordance with Florida’s Public Records Act.

Employee serves as the lead public records coordinator for all requests citywide, except for those directed to the Fire Department and Police Department. Duties are of considerable difficulty, are typically time-sensitive, and may involve dealing with highly technical and/or legal terminology and complex administrative assignments. Although under direction, many tasks are performed independently requiring considerable initiative and independent judgment because of the highly responsible nature of work assignments. Work is reviewed through conferences, observation, and results obtained.

Performs lead duties for the purpose of organizing teamwork activities; issues work assignments; reviews work of subordinate staff for accuracy and tracks/reports the progress of work to supervisor.

Receives and coordinates all public records requests citywide, except for TFR and TPD; acknowledges receipt of all public records requests; ensures the accuracy of information being processed; oversees and maintains tracking system for all requests; researches information for all requests; fulfills requests through available resources; performs appropriate redaction of documents; submits documents to legal for review.

Expedites flow of information between various divisions/personnel as necessary; serves as liaison between the public and/or City departments.

Performs related work as required.

Considerable knowledge of: public records laws; city organization and department responsibilities; pertinent ordinances, laws, rules, regulations, and standard operating procedures; effective communications techniques; records keeping techniques; business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.

Ability to:  search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; coordinate work with other departments, legal and the media; speak clearly and communicate effectively; interpret ordinances, regulations, rules, and standard operating procedures in a clear, concise manner; understand and carry out complex oral and written instructions; establish and maintain effective working relationships with public officials, employees and the general public and deal with public relations problems effectively, courteously, and tactfully.

Skill in: utilizing managing and organizing a large volume of assignments. Public records systems such as GovQA or related systems.

Mobility— mostly sedentary, indoors, occasional standing and walking; Lifting/Carrying—occasional 20 pounds or less; Dexterity — frequent handling, reaching, grasping, and fingering; Hearing/Talking — frequent hearing and speaking normal speech and speaking loudly over equipment noise; occasional hearing/talking on a radio; Visual —frequent use of good overall vision, at normal or corrected to normal acuity; frequent use of depth perception and peripheral vision; occasional reading and close-up work; very frequent use of computer, attention to detail, transcription/proofreading;  Emotional/Psychological — frequent concentration and working and working independently; Special Requirements — working overtime, weekends, nights, holidays and/or emergency call-back; occasional travel.

Graduation from an accredited college or university with a bachelor’s degree and three (3) years of experience in research or records maintenance preferably with experience related to public records; or an associate' degree and five (5) years of experience in research or records maintenance preferably with experience related to public records. Paralegal training and (6) months of lead or supervisory experience is preferred.

or

An equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Possession of a valid driver's license may be required.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.