$24.24-$36.29 Hourly / $4,201.60-$6,290.27 Monthly / $50,419.20-$75,483.20 Yearly
Receives and coordinates all public records requests citywide, except for TPD; acknowledges receipt of all public records requests; ensures the accuracy of information being processed; oversees and maintains logs of all requests; researches information for all requests; fulfills requests through available resources; performs appropriate redaction of documents; submits documents to legal for review.
Attends City Council meetings and records meetings and other official functions; converts action agendas into draft minutes and ensures that appropriate data is included and that information is accurately reflected as a matter of public record; ascertains that all back-up materials and files for current City Council agenda items are accounted for and distributed appropriately; verifies the status of variance and zoning petitions; prepares letters and motions from action agendas and distributes to proper entities; prepares resolutions that go to the Mayor for signature with transmittal letter; ensures that official documents and copies thereof are properly signed, stamped, numbered and dated; prepares files for zonings, plan amendment, historic property tax exemption, etc.
Attends meetings of a variety of boards and committees, including the Community Redevelopment Agency and Civil Service Board, and records their sessions and prepares draft minutes; may prepare and distribute Notice of Hearings, written orders of the Civil Service Board, and subpoenas pursuant to established procedure; prepares and processes a wide variety of official records and/or legal documents.
Expedites flow of information between various divisions/personnel as necessary; serves as liaison between the public and/or City departments.
Performs related work as required.
Considerable knowledge of: public records laws; city organization and department responsibilities; pertinent ordinances, laws, rules, regulations, and standard operating procedures; effective communications techniques; records keeping techniques; business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures.
Ability to: search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; coordinate work with other departments, legal and the media; speak clearly and communicate effectively; interpret ordinances, regulations, rules, and standard operating procedures in a clear, concise manner; understand and carry out complex oral and written instructions; establish and maintain effective working relationships with public officials, employees and the general public and deal with public relations problems effectively, courteously, and tactfully.
Skill in: taking and transcribing dictation; operating modern work processing equipment; use of a typewriter.