City of Tampa

This position specializes in software asset management, license compliance, vendor relationship coordination, and cost optimization through effective utilization analysis. Serves as the technical liaison between departments and the procurement team for software acquisitions. Works under general supervision with considerable initiative and independent judgment.

Software Asset Management

Manages the complete software asset lifecycle from initial deployment through retirement and license compliance. Maintains comprehensive software inventory across all City departments using asset management tools and processes. Monitors software license compliance and usage patterns to identify optimization opportunities. Develop software standardization strategies aligned with the City's technology roadmap and budget constraints. Conducts regular software audits to ensure compliance with vendor agreements and identify underutilized licenses.

Technical Requirements and Procurement Support

Collaborates with Technology and Innovation department to document technical requirements and specifications for software needs. Serves as technical advisor to the assigned Procurement contact during the solicitation process. Provides technical evaluation and recommendations for software proposals and vendor demonstrations. Supports evaluation committees with technical expertise for software acquisitions. Prepares technical specifications and requirements documentation for procurement team to incorporate into competitive solicitations.

Vendor Relations & Technical Coordination

Establishes and maintains technical relationships with software vendors, resellers, and technology partners. Evaluates vendor technical capabilities, product roadmaps, and service offerings to ensure optimal partnerships. Provides technical input and subject matter expertise during contract negotiations conducted by the procurement team. Monitors vendor technical performance, product updates, and service level compliance in collaboration with appropriate stakeholders.

Financial Analysis & Optimization

Analyzes software licensing models, pricing structures, and total cost of ownership to develop recommendations for procurement decisions. Develops cost-benefit analyses and ROI calculations for software investments. Monitors software utilization and license usage across departments to identify consolidation opportunities and cost savings. Prepares detailed budget recommendations and utilization reports for management review.

Compliance & Documentation

Ensures all software assets and licenses comply with vendor licensing agreements and City policies. Maintains comprehensive documentation of software inventories, license entitlements, and usage metrics. Develop and update software asset management policies and procedures. Provides training and guidance to City staff on software license compliance and asset management best practices.

Primarily sedentary office work with extended computer use. Occasional travel to vendor sites and City facilities. Ability to lift materials up to 25 pounds occasionally.

Bachelor's degree in business administration, information technology, supply chain management, public administration, or related field and two (2) years of experience in software procurement, technology purchasing, or related field with demonstrated software licensing and vendor management experience.

OR 

An equivalent combination of education (not less than high school diploma/GED), training, and experience that provides the required competencies.

Required Certifications