City of Tampa

This is responsible work analyzing, processing and recording financial transactions relating to city payrolls.  Bargaining unit position.

Employees in this class perform complex, technical tasks of more than average difficulty in processing bi-weekly and other special payrolls. Tasks are performed under the pressure of continuing deadlines and require a great deal of concentration to detail and accuracy. Under general supervision, employees exercise reasonable initiative and independent judgment in interpreting and applying a variety of city procedures governing payroll as well as applicable state and federal regulations. Considerable tact and diplomacy are required in working with and advising other city employees on the payroll system rules, regulations and procedures. Work is reviewed through observation and results obtained.

Processes bi-weekly payrolls and other special employment payments; reviews, identifies, analyzes and corrects errors on time cards and/or timesheet information entered by departments; reviews supporting documents for payroll additions, adjustments or changes such as new hires, transfers, promotions, demotions, reclassifications, retirements, wage increases, pay rates, deduction changes for health insurance, union dues, credit union payments, group life insurance payments, etc.; post changes to master files/employee records; verifies that changes of status, including pay increases, are consistent with policy, pay structures and other requirements; reviews Oracle payroll balancing reports to determine vendors to be paid each week.

Creates and sets up parameters for current and future payroll schedules; schedules and runs job specs for data input process and balancing procedures.

Maintains various accounts and activities, including payroll liabilities accounts, deductions and insurances, and issuances of advances; processes special payments such as IRS levies and child support payments; sets up new payroll deductions or changes existing payroll deductions; makes changes to payroll deductions through payline adjustments by charging or refunding as necessary on each pay cycle.

Conducts research to determine why direct deposit amounts not processed; contacts employees regarding closed or transferred accounts; calculates and processes supplemental manual replacement checks for employees; creates voids and reissues of electronic hand drawn off cycle payroll checks.

Prepares Internal Revenue Service (IRS) forms; prepares weekly calculation of payroll taxes due to the IRS; prepares wire transfers for taxes, pension plans, direct deposits, child support, deferred compensation, etc. Verifies W2 reports, forms and prepares adjustments and corrections of employee balances.

May assist in the design and modification of a variety of forms, reports and transaction documents that interface with the Oracle payroll system.

Prepares journal entries for adjustment, General Ledger payroll liabilities, and for specialized payroll accounts such as insurance, college funds, union organizations, etc.

Keeps abreast of collective bargaining contract requirements and restrictions and personnel policies related to payroll (salary increase process, overtime, shift differential, holiday pay provisions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; verifies employee salaries in accordance with division policy and procedures; works with and assists other city personnel/payroll assistants in understanding and applying payroll processes in a correct manner.

Performs related work as required.

Considerable knowledge of: basic accounting and bookkeeping principles and practices as they apply to payroll activities; standard office practices and procedures.

Ability to: maintain accurate and complete technical payroll records of a critical and confidential nature; review payroll transaction records for accuracy, completeness, and conformance to procedures; establish and maintain effective working relationships with other employees in a positive, service-oriented manner; continually meet processing deadlines with accuracy; perform detailed work involving written or numeric data; make arithmetic calculations rapidly and accurately; operate modern office equipment including computer terminals and other automated equipment; understand and apply applicable contracts and other guidelines and regulations.

Mobility— mostly sedentary, indoors, occasional standing and walking; Lifting/Carrying—occasional 20 pounds or less; Dexterity — frequent handling, reaching, grasping, and fingering; Hearing/Talking — frequent hearing and speaking normal speech and speaking loudly over equipment noise; occasional hearing/talking on a radio; Visual —frequent use of good overall vision, at normal or corrected to normal acuity; frequent use of depth perception and peripheral vision; occasional reading and close-up work; very frequent use of computer, attention to detail, transcription/proofreading; Environmental — occasional outdoors; Emotional/Psychological — frequent concentration and working and working independently; Special Requirements — working overtime, weekends, nights, holidays and/or emergency call-back; occasional travel.

Graduation from an accredited high school, supplemented by college level courses in accounting or a closely related area and three (3) years of experience in accounting, bookkeeping, or financial record keeping involving computerized management information systems; or an equivalent combination of training and experience.

Possession of a valid driver’s license may be required.

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.