City of Tampa

Budget Operations Manager (#025800) ME

$40.09-$62.80 Hourly / $6,948.93-$10,885.33 Monthly / $83,387.20-$130,624.00 Yearly


Introduction

This is highly responsible professional and managerial work serving as Operations Manager to the Budget Officer.

Nature Of Work

Under administrative direction, an employee in this class serves as one of two principal assistants to the Budget Officer and assists in planning, developing, organizing, scheduling, and directing the analysis, preparation, and administration of the city’s annual operating budget, its multi-year capital improvement budget, program budgets and certain state and federal aid budgets. Work is of unusual difficulty requiring the exercise of extensive initiative and independent judgement. Work is reviewed through conferences, reports submitted, and results achieved.

Examples of Duties

Develops schedules for the preparation of the various city budgets, the Truth in Millage (TRIM) process, and a variety of timetables relating to budgetary processes and reports; recommends budget service levels; prepares cost benefit analyses, multi-year funding options and what-if scenarios; oversees and monitors process of allocation and control of city fiscal resources at levels established by the Mayor and City Council.

Coordinates and supervises the writing and publication of annual budget documents and reports, including policy documents, resolutions and ordinances, technical manuals etc.

Oversees and controls budget preparation, budget resolutions/amendments, budget related journal entries, and grants through use of PeopleSoft and the BPREP, BPS and FAMIS modules of the city’s online mainframe financial systems and the federal online Integrated Disbursement and Information System (IDIS); develops specifications for financial system reports/modifications and Budget Office applications, databases and templates.

Directs the activities for development of the Capital Improvement Element (CIE) of the city’s comprehensive plan; ensures the CIE is in compliance with state guidelines; updates portions of the plan annually; reviews comments and provides input to the other elements of the plan; provides input to Comprehensive Plans Evaluation and Analysis Report in conformance with state guidelines; coordinates CIE projects and programs, financial feasibility analysis/modeling with the various departments/other elements; coordinates the city’s Capital Improvement Budget and modifications: coordinates other functions and responsibilities as required.

Plans, assigns, schedules, supervises, and reviews the work of subordinates; completes performance evaluations; approves leave requests; responds to grievances; recommends hiring, promotion, discipline, and other actions; trains and orients new employees and provides technical advice and guidance to subordinates.  

Serves as liaison between the Budget Office and various agencies and also various city departments and governmental agencies to coordinate the review and amending process for the city’s various capital programs.

Assists the Budget Officer by participating in numerous committees relating to budget and financial issues, providing technical and general management input; consults with city officials and personnel on funding requests and justifications, organizational changes, expenditure levels, fiscal ramifications of proposals and enhancement of budgetary processes.

Coordinates special projects including: developing/updating policies and procedures, and developing training programs for office staff and department users of budget systems.

Prepares reports and correspondence; manages unit budget and work processes; manages the day to day activities of the office; attends meetings on behalf of Budget Officer as requested; acts as Budget Officer when requested.

Performs other related duties as required.  

Knowledge, Skills & Abilities

Comprehensive knowledge of: accounting principles and practices relating to budgeting; methods and problems of municipal budget formulation and control; municipal administration and organization.

Extensive knowledge of: modern management practices and procedures; statistical methods and quantitative analysis techniques; federal and state revenue sharing processes; application of data processing to accounting and budgetary analysis; effective supervisory techniques.

Ability to: formulate, implement and maintain large and complex municipal budgets; establish and maintain effective working relationships with city officials, administrators, department directors, managers, other city personnel and the general public; plan, assign, direct and coordinate the work of professional, para-professional and clerical employees in a manner that promotes full performance; prepare and present budgetary and financial reports in an effective and understandable manner.

Skill in: gather and analysis of financial and budgetary data.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s, preferably a master’s, degree in business or public administration, accounting or related field and a minimum of five (5) years of progressively responsible experience in municipal budgeting, finance or administration, including experience in a supervisory capacity; with experience in the operation of computers for development of spreadsheets and other documents.

Licenses or Certifications

Certified Government Finance Officer (CGFO) certification is preferred.

Possession of a valid drivers license may be required.

Comments

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 025800; EST: 8/13/2013; REV: ;