$46.41-$72.71 Hourly / $8,044.40-$12,603.07 Monthly / $96,532.80-$151,236.80 Yearly
Directs and manages activities and staff: to prepare City Council meeting agendas; to record, file, index and retain minutes and other records of Council proceedings; to maintain records and file ordinances, resolutions, executive orders, contracts, deeds, oaths of office, and other documents as the custodian of official City records and of the official City Seal.
Directs deputies in: preparation of department budget, expenditure of funds, and related tasks; preparation of Notices for Legal Advertisements as required by law; updating of City Code.
Provides administrative support services to various Boards including Civil Service Board, Code Enforcement Board, Public Nuisance Abatement Board, Board of Ethics, Community Redevelopment Agency and General Employee Pension Board; this includes but is not limited to being the official liaison for the Boards to the public, recording their meetings, keeping official files, distributing legal notices, serving subpoenas, and preparing and filing liens and related correspondence.
Maintains records of all Boards and Committee appointments by the Mayor and City Council; schedules and/or conducts training and workshops for Boards, Committees and City Council members.
Maintains active affiliation as City representative on various Boards and Committees as they relate to profession and position.
Oversees and directs city records management program which manages the process to inventory, microfilm, store and dispose of, or archive city records; establishes policy for citywide records management; oversees the activities of the research facility for public access to city historical and archived documents, Archives Advisory Council and Archives Awareness Committee.
Maintains records of city cemeteries, including burials.
Prepares reports and correspondence; assigns, develops and evaluates staff; manages department budget and work processes.
Administers oaths of office as required by law and performs ceremonial functions and public relations initiatives as required.
Collects fees for petitions, applications, certifications and other filing fees as required.
Performs related work as required.
Considerable knowledge of: municipal administration and organization; business English, spelling and grammar; office automation, computer applications and information technology.
Extensive knowledge of: modern management practices and procedures; federal and state laws and regulations relating to job duties (e.g. Florida Statutes on public records, government in the sunshine, records retention, etc.).
Ability to: write and speak clearly and succinctly in a variety of communication settings; plan, assign, direct, and coordinate the work of professional, para-professional and clerical employees in a manner that promotes full performance; establish and maintain effective working relationships with city officials, directors, managers, and the general public; deal with public relation problems effectively, courteously and tactfully; plan, organize, and refine procedures.
Skill in: research and analysis of data.
Possession of a valid drivers license may be required.