City of Tampa

Police Extra Duty Coordinator (#007560) S13

$26.54-$39.72 Hourly / $4,600.27-$6,884.80 Monthly / $55,203.20-$82,617.60 Yearly


Introduction

This is highly responsible work in coordinating and managing the police department’s extra-duty program.

Nature Of Work

An employee in this class performs work of more than average difficulty with responsibility for the administration, management, and coordination of the extra-duty program involving work requests from prospective individuals and organizations (permittees) for police officers to work during non-duty hours. Extensive interaction with citizens, organizations, businesses, TPD officers, and other TPD employees is required; therefore, the coordinator must possess highly developed interpersonal skills. Under general supervision, the coordinator will maintain a current list of eligible police officers who are available for extra-duty assignments, update these lists on a periodic basis and assign available extra-duty jobs on an impartial rotational basis. Reasonable initiative and independent judgment are required in interpreting, implementing, and recommending changes to established rules, regulations, policies, and procedures. Work is reviewed through conferences, reports submitted, and results obtained.

Examples of Duties

Explains permits, payment procedures, and other facets of the permit process to the permittee; authorizes or denies requests for permits based on written directions and established guidelines; responds to permittee questions; responds to problems and follows through to successful resolution.

Posts or distributes the extra-duty assignments on a timely basis; enters information into computer files for distribution as needed; receives officers’ applications for extra-duty work; compiles and maintains up-to-date a list of police officers available for extra-duty work; generates paperwork necessary to complete all activities; sorts, files, and organizes permits and other forms associated with the extra-duty program.

Contacts officers regarding assignments, substitutions, cancellations, sanctions, and other concerns; contacts supervisors and shift commanders regarding permittee complaints, sanctions, cancellations, officer suitability for assignments, administrative concerns, and any other questions that arise; notifies internal affairs of permittee complaints when necessary.

Notifies appropriate personnel to set up accounts and provides the necessary billing or direct payment information; notifies accounting when refund or credit is due to the permittee.

Performs mathematical calculations to compute extra-duty costs, costs for additional hours, and amounts for refunds or credits due; documents costs and refund amounts on permits and other forms assuring accuracy, completeness and conformance with established procedural guidelines; accepts some payments and forwards to the finance department.

Plans, assigns, schedules, supervises, and reviews the work of subordinates; recommends such personnel actions as employment, promotions, transfers, demotions, suspensions, and dismissals; responds to requests for leave; completes performance evaluations and administers required discipline.

Performs related work as required.

Knowledge, Skills & Abilities

Working knowledge of: police procedures, methods, and terminology; office record keeping practices and methods; financial record keeping procedures; computers and related software.

Some knowledge of: laws, rules, and regulations applicable to financial records keeping and billing for municipal government; standard office practices and procedures.

Ability to: maintain accurate and complete operating records; establish and maintain effective working relationships with police officers, the business community, and the public; follow complex instructions; assimilate information; interpret interrelated entries on complex forms; arrive at decisions independently in accordance with established rules and regulations; design and maintain a complex filing system; instruct police officers and other TPD personnel about the functioning of the extra-duty program, how to fill out the required forms and the importance of proper form completion to program operation.

Skill in: the use of basic office equipment.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree in law enforcement or in public or business administration, accounting, finance, economics, or other business related degree and one (1) year of responsible business or record keeping experience; or an associate’s degree in law enforcement or in public or business administration, accounting, finance, economics, or other business related degree and three (3) years of responsible business or record keeping experience; including six (6) months in supervisory experience.

Licenses or Certifications

Possession of a valid Florida drivers license required.

Comments

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CLASS: 007560; EST: 8/9/2013; REV: 2/14/2018;